Campus Events & Engagement Lead

The California State University; San Jose (CA); On-site; USD 67,000 - 71,000; Full time

Job summary

San José State University seeks a Community Events Specialist to plan, coordinate, and support curricular programming, outreach, and community events.

Reporting to the Director of Resources and Operations, you will work with faculty, staff, students, vendors, and community partners to deliver high-quality events that advance the College’s mission and brand. Evening or weekend work may be required based on schedules.

Qualifications

• Bachelor's degree or equivalent administrative training.
• Experience analyzing operational policies, processes, or programs.
• Strong written and verbal communication abilities.
• Ability to manage budgets, contracts, and event logistics.
• Familiarity with university policies, risk management, and compliance.

Responsibilities

• Plan and coordinate outreach, events, and programs from concept to completion, including timelines, budgets, vendors, locations, staffing, contracts, marketing, invitations, and post-event evaluation.
• Process and track event-related purchases, payments, reimbursements, travel documents, budget allocations, and expenses per university policies.
• Collaborate with faculty, staff, vendors, facilities, and campus partners to ensure successful event execution and compliance.
• Develop and coordinate event communications, marketing materials, website and social content, guest lists, calendars, invitations, programs, and post-event analyses.
• Hire, train, and supervise student assistants while providing administrative and budget support.

Skills

Event planning

Budget management

Vendor coordination

Public relations

Communication

Project management

Staff supervision

Stakeholder collaboration

Education

Bachelor's degree

Administrative experience

Tools

PeopleSoft

Oracle reporting

Excel

Job description

San José State University seeks a Community Events Specialist to plan, coordinate, and support curricular programming, outreach, and community events.

Reporting to the Director of Resources and Operations, you will work with faculty, staff, students, vendors, and community partners to deliver high-quality events that advance the College’s mission and brand. Evening or weekend work may be required based on schedules.