Campus Event Coordinator: Evening/Weekend Events & Setup

Aquinas College; Grand Rapids (MI); Vor Ort; USD 42.000 - 56.000; Vollzeit

Benefits dieser Stelle

affordable medical plans

dental plans

vision plans

generous paid vacation each year

ample paid holidays

paid sick time

short‑term disability

college‑paid life and AD&D insurance

free tuition eligibility after one

Zusammenfassung

Aquinas College in Grand Rapids, MI seeks a Conference and Event Coordinator to manage scheduling, coordination, and support of internal and external events across campus.

You will use the EMS event management system to maintain bookings, communicate with campus departments and external clients, and lead planning for events in athletic facilities, including hands‑on setup, teardown, and occasional evening or weekend work.

Qualifikationen

• Prior experience in event planning, conference services, hospitality, or facilities/event setup strongly preferred.
• Proficiency with event management software (EMS or equivalent), Google Workspace (Teams, Chat, Sheets, Docs, etc), and Zoom.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills; ability to build and maintain professional relationships.
• Ability to work evenings and weekends as needed for event coverage.
• Physical ability to support event setup, including lifting up to 50 pounds, moving furniture, and assisting with room configuration.

Aufgaben

• Event Scheduling and Management: Enter, update, and maintain all internal and external event bookings in EMS; process adjustments and cancellations; ensure details align with College policies.
• Client and Departmental Support: Serve as primary contact for internal clients; coordinate with departments; lead planning for events in athletic buildings.
• Event Coordination and Setup: Help with events; weekly schedules vary; provide hands‑on setup and teardown; may occur at night or weekends; communicate with facilities, dining, athletics, IT, and partners.
• Administrative and Operational Support: Maintain records of contracts and event docs; track event activity and facility usage; assist with billing and invoicing for external client events.

Kenntnisse

Event planning

EMS/Google Workspace/Zoom

Organizational skills

Communication

Evenings/weekends availability

Physical ability

Tools

EMS

Google Workspace

Zoom

Jobbeschreibung

Aquinas College in Grand Rapids, MI seeks a Conference and Event Coordinator to manage scheduling, coordination, and support of internal and external events across campus.

You will use the EMS event management system to maintain bookings, communicate with campus departments and external clients, and lead planning for events in athletic facilities, including hands‑on setup, teardown, and occasional evening or weekend work.