Campus Event Coordinator

GRAND CANYON UNIVERSITY; Phoenix (AZ); On-site; USD 42,000 - 61,000; Full time

Job summary

Grand Canyon University is seeking an Event Services Coordinator to support on-campus events, arranging activities and details to ensure a positive participant experience. The role reports to the Department Head and involves coordinating with facilities, janitorial, and food services, and arranging AV, catering, and staffing.

The ideal candidate will have a bachelor’s degree in a related field and at least 1 year of event-related experience, with strong planning, communication, and

Qualifications

• Bachelor’s degree preferred in communications, marketing, promotions or similar program.
• 1 year experience in event planning, promotions, or related capacity.
• Self-motivated with a service orientation and ability to meet deadlines.

Responsibilities

• Pre-plans for upcoming events as necessary.
• Attends planning and organizing event meetings to gather information and details.
• Plans and executes all logistical arrangements for events.
• Coordinates with facilities, janitorial, and food services.
• Sets up venue with displays, AV equipment, catering, and accessibility needs.
• Manages inventory of supplies and schedules student workers.
• Monitors events to ensure client satisfaction and post-event clean-up.

Skills

Planning & organizing

Communication skills

Adaptability

Team collaboration

Detail oriented

Education

Bachelor’s degree or higher in communications/marketing/promotions or related field

Tools

MS Office Suite

Job description

Grand Canyon University’s Event Services is seeking an Event Services Coordinator. Under the general direction of the Department Head, the Coordinator will support on-campus events by organizing and arranging the activities and details for assigned events to ensure a satisfactory and pleasant experience for the participants.Responsibilities:Pre-plans for upcoming events as necessary.Attends planning and organizing event meetings to obtain information, activities and details for specific events.Plans for and executes all logistical arrangements and maintains communications with appropriate staff regarding progress including: ensures coordination of activities with other on-campus departments such as facilities, janitorial services and food services; sets up the venue with displays, tables, chairs, audio-visual equipment, photography/video, catering and special needs accommodations; ensures an adequate inventory of needed supplies; requests and ensures adequate student worker staff is scheduled for all phases of the event and breaks or tears down event displays and set ups.Assists with scheduling student worker staff as needed.Monitors event activities to ensure all requirements are met, client is satisfied and clean-up/re-set is handled.Qualifications:Bachelor’s degree preferred in a discipline related to communications, marketing, promotions or similar program from a regionally accredited institution.1 year experience in a similar or related capacity including an overnight camp environment, youth camp, event planning, promotions, etc.May consider an equivalent combination of work experience and education.Self-motivated with a service orientation.Results focused and detail oriented.Good communications skills.Ability to communicate in a non-English language is helpful but not required.Good planning and organizing skills.Proficient with MS Office Suite software.Good problem solving skills.Ability to cope and adapt to changing priorities, work in a fast-paced environment and under frequently stressful conditions.Good time management skills and ability to meet deadlines.Flexibility with work varying schedules including evenings, holidays and weekends, and a willingness to stay overnight on campus during certain events.Ability to work independently or in a team environment.Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.#INDLOPESUP