Campus Construction Project Coordinator

APPA - Leadership in Educational Facilities; Claremont (CA); On-site; USD 80,093 - 90,002; Full time

Benefits offered by this job

Medical, dental, vision

Retirement contributions

Group life insurance

Generous time off

Professional development funds

Mobile plan discounts

Fitness facilities access

Job summary

The Claremont Colleges Services (TCCS) seeks a Construction Development Project Specialist to support Central Facilities and Construction Project Management in planning, administration, coordination, and execution of capital improvement, maintenance, renovation, and construction projects.

Under supervision, the role provides project administration, document control, budget tracking, procurement support, and coordination among consultants, contractors, campus stakeholders, and staff, handling

Qualifications

• Associate degree in Construction Management, Business Administration, Public Administration, Engineering, Architecture, Facilities Management, or a related field.
• Three to five (5) years of progressively responsible experience in construction administration, project coordination, facilities administration, capital project administration, or a related field.
• Knowledge of budgeting, scheduling, procurement, and contract administration principles.
• Strong organizational, planning, and time-management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn project management, procurement, accounting, and document management software systems.

Responsibilities

• Provides administrative and project coordination support to the Facilities and Construction Project Management Departments.
• Maintains project files, correspondence, contracts, drawings, specifications, permits, reports, and project records.
• Tracks consultant agreements, construction contracts, amendments, change orders, purchase orders, and other project-related documentation.
• Coordinates procurement activities, including preparation and processing of purchase orders, invoices, payment applications, expense reports, and supporting documentation.
• Assists with public bidding, procurement, and contract administration activities in accordance with applicable policies and procedures.
• Oversees collection and tracking of preliminary notices, lien releases, waivers, insurance certificates, closeout documentation, and other compliance documentation.
• Maintains project budgets, commitment logs, expenditure reports, and financial tracking systems.
• Prepares reports, spreadsheets, presentations, and project status updates for management and stakeholders.
• Maintains project databases and tracking systems to ensure accurate and current project information.
• Maintains and administers the Facilities and Construction Project Management plan room and project archives.
• Organizes, catalogs, files, and preserves construction drawings, specifications, studies, reports, record drawings, and historical project documentation.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Procurement knowledge

Construction administration

Education

Associate degree in Construction Management, Business Administration, Public Administration, Engineering, Architecture, Facilities Management, or related field

Bachelor's degree in Construction Management, Construction Engineering, Business Administration, Architecture, Engineering, Facilities Management, or related field

Tools

Microsoft Office Suite

Project management software

Job description

The Claremont Colleges Services (TCCS) seeks a Construction Development Project Specialist to support Central Facilities and Construction Project Management in planning, administration, coordination, and execution of capital improvement, maintenance, renovation, and construction projects.

Under supervision, the role provides project administration, document control, budget tracking, procurement support, and coordination among consultants, contractors, campus stakeholders, and staff, handling