Campus Based Special Education Management System (SEMS) Clerk

Conroe Independent School District; Conroe (TX); On-site; USD 18,000 - 26,000; Full time

Job summary

Conroe Independent School District is seeking a Campus Based Special Education Management System (SEMS) Clerk at Travis Intermediate. The role provides clerical support to the school’s assessment specialists and speech pathologist and maintains inventory of SPED materials and equipment.

The clerk ensures accurate ARD/FIE records, gathers ARD-related documents, notifies staff of meetings, and processes notices while maintaining confidentiality of student information.

Qualifications

• Proficient typing, word processing, and file maintenance skills
• Experience managing SPED records/paperwork
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents
• Knowledge of the ARD process and its components

Responsibilities

• Set up, maintain and record all special education student information under the direction of the assessment specialists/speech pathologist.
• Maintain current special education eligibility folders by updating information each time there is an ARD, parent correspondence or a Full Individual Evaluation (FIE) is reviewed.
• Gather information from all Admission, Review and Dismissal (ARD) meetings and proof for completion of parts.
• Schedule, complete and send all required parent ARD notices, and document correspondence in the student eligibility folders.
• Notify all staff of ARD meetings in a timely manner.
• Monitor the dissemination of relevant portions of the IEP to required staff and secure documentation of their receipt of the information.
• Copy ARD and FIE reports and send home copies to parents as directed by the assessment specialist/speech pathologist.
• Assist central personnel in obtaining information from campus files.
• Maintain current rosters and reports as may be requested in order to aid program management.
• Run PEIMS reports and compare to the Special Education management system reports to assure accuracy of data in both systems.
• Assist with checking in materials and equipment when they arrive on campus, disseminate the material/equipment to the appropriate staff and maintains records of what the campus has ordered and received.
• Send documentation to the central office Special Education Department verifying receipt of materials.
• Demonstrate dependability and punctuality by exercising regular attendance and promptness.
• Maintain confidentiality of student records and sensitive information.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Other duties as assigned.

Skills

Typing

Word processing

File maintenance

SPED records

Organization

Communication

Interpersonal skills

MS Office

Education

High school diploma or GED

Job description

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Job Posting – Campus Based Special Education Management System (SEMS) Clerk

Campus Based Special Education Management System (SEMS) Clerk

JOB STATUS: OPEN

POSTING DATE: 09/08/2026

CLOSING DATE: 09/21/2026 04:00 PM

POSTING NUMBER: 055078

LOCATION: Travis Intermediate - 070

POSITION TITLE: Campus Based Special Education Management System (SEMS) Clerk

JOB DESCRIPTION:

Ensure efficient operation of school special education office, provide clerical services for school’s assessment specialists/ speech pathologist, maintains inventory records of special education materials and equipment assigned to the campus.

DUTIES and RESPONSIBILITIES:

• Set up, maintain and record all special education student information under the direction of the assessment specialists/speech pathologist.
• Maintain current special education eligibility folders by updating information each time there is an ARD, parent correspondence or a Full Individual Evaluation (FIE) is reviewed.
• Gather information from all Admission, Review and Dismissal (ARD) meetings and proof for completion of parts.
• Schedule, complete and send all required parent ARD notices, and document correspondence in the student eligibility folders.
• Notify all staff of ARD meetings in a timely manner.
• Monitor the dissemination of relevant portions of the IEP to required staff and secure documentation of their receipt of the information.
• Copy ARD and FIE reports and send home copies to parents as directed by the assessment specialist/speech pathologist.
• Assist central personnel in obtaining information from campus files.
• Maintain current rosters and reports as may be requested in order to aid program management.
• Run PEIMS reports and compare to the Special Education management system reports to assure accuracy of data in both systems.
• Assist with checking in materials and equipment when they arrive on campus, disseminate the material/equipment to the appropriate staff and maintains records of what the campus has ordered and received.
• Send documentation to the central office Special Education Department verifying receipt of materials.
• Demonstrate dependability and punctuality by exercising regular attendance and promptness.
• Maintain confidentiality of student records and sensitive information.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Other duties as assigned.

EXPERIENCE:

• One to three years secretarial experience

QUALIFICATIONS:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Experience managing SPED records/paperwork
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents
• Knowledge of the ARD process and its components

CONTACT INFORMATION:

Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress.Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work.

GROUP / GRADE: 5-6

SALARY:

Pay grade: AS-3 - Minimum hourly rate - $16.00