Campus-Based Academic Programs Coordinator

University of St. Augustine; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

University of St. Augustine for Health Sciences is seeking an Academic Program Assistant to provide administrative, logistical, and operational support for the Dallas campus program. The role supports the academic leadership, faculty, and students and requires a presence on campus five days a week.

The position covers event planning, curriculum coordination, faculty documentation, student rosters, and coordination with multiple departments to ensure smooth program operations.

Qualifications

• Minimum high school diploma or equivalent; Bachelor's degree or vocational training in office skills highly preferred.
• Minimum of three years of administrative assistant experience.
• Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint.

Responsibilities

• Provide administrative, logistical, and operational support for the academic program.
• Coordinate events including commencements, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
• Manage and maintain projects for the university including faculty credentials, course assignments in Blackboard, syllabi and booklists, student rosters, assessments, and contact lists.
• Assist with acquiring faculty accreditation documentation (CEUs, CVs, licensure) and coordinating across departments for accreditation files.
• Assist with candidate interview coordination including invitations, onboarding schedules, and room setup.
• Oversee day-to-day functions of the program and university activities.
• Provide reception and front desk coverage as needed.
• Coordinate with Assistant Program Directors to compile contributing faculty assignments and maintain schedule of course coordinators and faculty.
• Coordinate new student orientations with Student Services and Program Directors; verify program membership and order books for students on clinical rotations.
• Maintain student conference attendance in EXXAT.
• Serve on Campus Readiness Team (Safety) and campus reentry team as needed.

Skills

Excellent communication

Project management

Relationship building

Flexible schedule

Professional demeanor

Discretion

Education

High school diploma or equivalent; bachelor's degree preferred

3+ years administrative assistant experience

MS Office proficiency (Word, Excel, PowerPoint)

Tools

Blackboard

Job description

University of St. Augustine for Health Sciences is seeking an Academic Program Assistant to provide administrative, logistical, and operational support for the Dallas campus program. The role supports the academic leadership, faculty, and students and requires a presence on campus five days a week.

The position covers event planning, curriculum coordination, faculty documentation, student rosters, and coordination with multiple departments to ensure smooth program operations.