Campus Administrative & Procurement Specialist

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of Illinois at Urbana-Champaign seeks an experienced Office Support role in the Psychology department to handle procurement, travel, reimbursements, and copyroom duties.

You will manage key distribution, inventory, and supplies, while ensuring documentation compliance with campus policies. This on-site position requires strong organization, communication, and a service-oriented approach to support faculty, staff, and students.

Qualifications

• High school diploma or equivalent; two years of related office experience.
• Experience with campus procurement and travel reimbursements preferred.
• Ability to use office software and procurement portals.
• Strong organizational and document management skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Handle procurement, travel arrangements, reimbursements for faculty, staff, and students.
• Process payments to vendors via Chrome River and campus portals.
• Maintain p-card and t-card records; reconcile transactions.
• Manage copy room operations: respond to requests and train users.
• Oversee department key distribution and inventory; maintain logs.
• Provide supply room support and assist with property accounting tasks.

Skills

Effective communication

Customer service

Time management

Attention to detail

Multitasking

Professional interaction

Education

High school diploma or equivalent

Associate’s Degree (60 semester hours)

Bachelor’s Degree (120 semester hours)

Job description

The University of Illinois at Urbana-Champaign seeks an experienced Office Support role in the Psychology department to handle procurement, travel, reimbursements, and copyroom duties.

You will manage key distribution, inventory, and supplies, while ensuring documentation compliance with campus policies. This on-site position requires strong organization, communication, and a service-oriented approach to support faculty, staff, and students.