Campus Admin Assistant - Part-Time, Visitor & Events Support

OSU Rec Sports - Sport. Leadership. Wellness.; Portland (ME); On-site; USD 17,000 - 22,000; Part time

Job summary

The Oregon State University College of Pharmacy in Portland invites applications for a Student Office Assistant. This part-time role serves as the main office contact for visitors, students, faculty, and staff, providing administrative support and a welcoming, organized front desk presence.

The position covers mail handling, supplies, event materials, and basic IT assistance, with up to 24 hours per week. Enrollment in a school program and strong MS Office skills are required.

Qualifications

• Must be academically enrolled in a high school, community college, or university.
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
• Ability to provide high-quality customer service.
• Ability to prioritize tasks and work independently.
• General computer skills (typing, email).
• General Microsoft Office Suite (or similar software) experience.
• Ability to pay attention to detail.

Responsibilities

• Greet and assist visitors, students, faculty, and staff, and direct them to appropriate resources
• Answer phone calls and reply to emails
• Assist with mail and package deliveries
• Take inventory and order supplies using the eProcurement System (Workday)
• Photocopy and scan various documents
• Assist with exam formatting and printing
• Issue electronic guest parking passes and validate parking
• Backup classroom technology support
• Other general administrative tasks as needed
• Prepare materials and supplies for various events
• Assist faculty with projects (ex: lab clean-outs)
• Vacuum and/or sweep floors
• Clean surfaces such as tables, equipment, whiteboards, windows
• Submit service requests to Facility Services, Recycling, Surplus, Mailing, and other campus partners as needed
• Take out trash/cardboard
• Other light janitorial tasks as needed
• OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies are defined by NACE.

Skills

Customer service

Task prioritization

Computer skills

Microsoft Office

Typing

Attention to detail

Event setup

Education

Enrollment in school (HS/CC/University)

Tools

Workday eProcurement

Job description

The Oregon State University College of Pharmacy in Portland invites applications for a Student Office Assistant. This part-time role serves as the main office contact for visitors, students, faculty, and staff, providing administrative support and a welcoming, organized front desk presence.

The position covers mail handling, supplies, event materials, and basic IT assistance, with up to 24 hours per week. Enrollment in a school program and strong MS Office skills are required.