Campus Admin Assistant: Clerical & Finance Support

Chartwells Higher Education Dining Services; Bowling Green (OH); On-site; USD 20,664,000 - 30,307,000; Full time

Benefits offered by this job

Medical

Vision

Dental

PTO

Sick time

401k matching

Instapay

Job summary

Chartwells Higher Ed at Bowling Green State University is hiring for an Administrative Assistant (full-time and part-time). The role handles clerical tasks, maintains records, answers inquiries, and supports food service programs.

The position offers competitive wages and benefits like medical, vision, dental, PTO, sick time, 401k matching, and Instapay. Schedule varies; online applications accepted.

Qualifications

• Marketing experience preferred.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Marketing experience

Job description

Chartwells Higher Ed at Bowling Green State University is hiring for an Administrative Assistant (full-time and part-time). The role handles clerical tasks, maintains records, answers inquiries, and supports food service programs.

The position offers competitive wages and benefits like medical, vision, dental, PTO, sick time, 401k matching, and Instapay. Schedule varies; online applications accepted.