ADMINISTRATIVE ASSISTANT - HOURLY (FULL TIME AND PART TIME)

Compass Group USA; Bowling Green (OH); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Training and development

Retirement plan

Health and wellness programs

Employee discounts

Job summary

Compass Group USA's Chartwells Higher Ed division seeks an Administrative Assistant for Bowling Green State University in Ohio. The role supports clerical operations and food service programs, with responsibilities spanning front desk inquiries, document preparation, and staff coordination.

On both full-time and part-time schedules, you will handle daily tasks such as cash sales, banking reconciliations, vendor invoices, and monthly reporting.

Qualifications

• Experience in clerical office duties preferred.
• Strong communication and organizational skills.
• Marketing experience preferred.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications.

Skills

Clerical experience

Customer service

Job description

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ADMINISTRATIVE ASSISTANT - HOURLY (FULL TIME AND PART TIME)

Location: Bowling Green State University - 1446 Ridge Street, Bowling Green, OH 43403 (Back Dock Entrance)

• We are hiring immediately for a full time and part time ADMINISTRATIVE ASSISTANTposition.
• Address: Bowling Green State University - 1446 Ridge Street, Bowling Green, OH 43403 (Back Dock Entrance) Note: online applications accepted only.
• Schedule: Full time and part time; days and hours may vary. More details upon interview.
• Requirement: Marketing experience is preferred.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Vision
• Life Insurance/AD
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

Nearest Major Market: Toledo Nearest Secondary Market: Cleveland Job Segment: Administrative Assistant, Secretary, Banking, Clerical, Part Time, Administrative, Finance