Campaigns Assistant

EMILYs List; Washington (District of Columbia); Hybrid; USD 47,000 - 63,000; Full time

Job summary

EMILYs List, the nation’s leading resource for women in politics, seeks a Campaigns Assistant to support the Campaigns team in Washington, DC. The role reports to the Campaigns Manager and requires strong organization, discreet handling of information, and effective coordination across departments in a hybrid DC office.

You will help plan calendars, create briefing materials, update internal resources, and provide administrative support to senior leaders as campaigns run through the election

Qualifications

• Detail-oriented and discreet with the ability to handle confidential information.
• Excellent verbal and written communication, professionalism, and maturity.
• Ability to manage multiple projects and meet deadlines; occasional evening/weekend work.
• Proficiency with Google Suite and Microsoft Office (Excel, Word, PowerPoint).
• Experience with EveryAction is a plus; electoral experience preferred.

Responsibilities

• Plan and maintain schedules for senior campaigns leadership.
• Draft calendars, briefing materials, memos, and reports.
• Maintain accurate records of campaign information.
• Update staff maps and contact lists.
• Support endorsements and coordination of materials.
• Provide administrative support to senior directors and regional staff.
• Assist with logistics for campaigns in DC and office meetings.
• Staff candidates as needed.
• Perform other duties as assigned.
• Ensure information flow between teams.

Skills

Detail-oriented

Discretion and confidentiality

Verbal and written communication

Multitasking

Work under pressure

Tools

Google Suite

Microsoft Office

EveryAction

Job description

SUMMARY

Reports to: Campaigns Manager

FLSA Status: Non-Exempt

Union Position: Yes

EMILYs List, the nation’s largest resource for women in politics, is searching for an Assistant to join our Campaigns team. Our Campaigns Assistant will report to the Campaigns Manager on various projects to enhance the service we provide to our campaigns and facilitate communication throughout the organization. They will also work to support our campaigns, candidates and advisors in day to day operations that support our ability to build stronger, scalable campaign operations. They will also work with the Campaigns Manager and other members of the campaigns team to ensure information flow between teams runs smoothly.

The Assistant will work closely with the Campaigns Manager and Campaigns Coordinator on different projects, including briefing materials, creation and updating of internal department resources, and administrative support for senior leadership of the Campaigns team, including scheduling.

At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-

choice women up and down the ballot. Read on for more details about the job and about EMILYs List.

Essential Job Functions

• Planning and maintaining the schedule for the Chief Campaigns Officer and Deputy Chief of Campaigns Officers for Federal and Gubernatorial and State and Local races;
• Draft and prepare election calendars, briefing materials, memos, reports, slides, and other resources for internal and external presentations for those members of Campaigns leadership;
• Assist in maintaining accurate records of critical campaign information;
• Update and disseminate staff maps, contact lists and other departmental updates throughout the organization;
• Work with the Campaigns Manager to maintain numerous tracking databases and calendars;
• Support on endorsement processes and coordination of materials in alignment with projects assigned by the Endorsement Manager
• Oversee logistical support for candidates when they are in DC and in the office, including being present in the office when these meetings occur;
• Work with Campaigns Manager to manage and prioritize projects for Campaigns interns;
• Providing administrative assistance to Campaigns Senior Directors and regional staff as needed;
• Give logistical and substantive support of presentations, events and department meetings as needed at the discretion of the Campaigns Manager;
• Support on call time support for candidates as determined with the Campaigns Manager and Campaigns Coordinator, and in line with organizational priorities;
• Work with members of the department to keep Every Action and other databases clean and up to date;
• Organize materials and information on the state and local online internal drive;
• Assist with planning and logistical preparation for campaign trainings as needed;
• Assist department with collecting information about state and other non-federal races and candidates as needed;
• Track action items and follow up for teams and interdepartmental requests;
• Staff candidates as needed;
• Perform other duties as assigned.

Qualifications

• Candidates for this position must be extremely detail-oriented, committed to discretion and confidentiality in the performance of their duties, and be calm and composed under pressure.
• Excellent verbal and written communication skills, professionalism, and maturity are critical to success.
• Candidates should be able to handle multiple projects at once, work well under deadline, and understand that evening and weekend work may be needed based on the demands of the election cycle.
• Working knowledge of Google Suite and Microsoft Office products (Excel, Word, PowerPoint) is essential.
• Experience with EveryAction is a plus
• Electoral experience, including volunteer or internships, is preferred.
• All candidates should possess commitment and passion to elect Democratic pro-choice Women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.

The salary for this position is $55,000 and comes with a comprehensive benefits package. The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please.

Our office is based in Washington, DC. This position is based in the DC office with a hybrid schedule requiring at least 3 days per week in the office.

About EMILYs List

EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised $990 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 194 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information.

EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.

EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law.The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.