Major Gifts Assistant

Emilyslist; Washington (District of Columbia); Hybrid; USD 47,000 - 63,000; Full time

Job summary

EMILYs List is seeking a Major Gifts Assistant to support the Major Gifts team, handling database management, donor research, and event coordination. The role requires heavy administrative duties, collaboration with the Major Gifts Manager, and ensuring accurate tracking of contributions.

Based in Washington, DC, with a hybrid schedule requiring at least 3 days in the office. Salary is $55,000 with comprehensive benefits, reflecting its senior level within the Major Gifts programs.

Qualifications

• Organized, detail-oriented self-starter able to handle multiple tasks under pressure
• Fundraising, event planning, campaign or political experience is a plus
• Familiarity with Microsoft Office, Google Workspace, and Raiser’s Edge or other contact management software is a plus

Responsibilities

• Maintain development database in Raiser's Edge and other team resources and shared documents
• Enter and update donor pledges and contributions in Raiser's Edge
• Prepare and mail acknowledgement letters in coordination with the Major Gifts Manager
• Conduct donor research to identify prospects and upgrade targets
• Provide logistical and administrative support for fundraising events
• Coordinate scheduling and note taking for meetings and events
• Assist with hiring, training, and project management for department interns

Skills

Organized

Detail-oriented

Self-starter

Ability to work under pressure

Fundraising experience

Event planning experience

Tools

Microsoft Office

Google Workspace

Raiser’s Edge

CRM database

Job description

SUMMARY

Reports to: Major Gifts Director

Supervisory Responsibilities: Interns

FLSA Status: Non-Exempt

Union Position: Yes

EMILYs List, the nation’s largest resource for women in politics, is searching for a Major Gifts Assistant to join our Major Gifts team. The Major Gifts Assistant provides administrative support to the Major Gifts team, including database and resource management, research and document preparation, and event coordination.

At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.

• Maintain development database in Raiser’s Edge and other team resources and shared documents in both Google Drive and our internal server.
• Enter and update donor pledges and contributions in Raiser’s Edge.
• Complete data entry, reporting, and tracking related to fundraising, compliance, and campaigns, ensuring information is organized, updated, and accurate.
• Process department invoices, including from fundraising consultants and outside vendors.
• Prepare and mail acknowledgement letters in coordination with the Major Gifts Manager and Executive Office.
• Conduct donor research, including identifying prospect and upgrade targets.
• Draft fundraising materials as needed.
• Provide logistical and administrative support for fundraising events, including tracking RSVP’s, handling donor information, and staffing in-person events.
• Assist with scheduling and note taking for meetings and events.
• Work with the Major Gifts Manager, Major Gifts Coordinator, and Major Gifts interns to respond to team requests and donor inquiries.
• Facilitate collaboration between the Major Gifts team and other departments by working with assistants and coordinators across the organization.
• Plan and maintain the schedule for the Chief Development Officer.
• Coordinate hiring, training, and project management for department interns as needed, along with the Major Gifts Manager and Major Gifts Coordinator.
• Perform other duties as assigned.
• Adapt to shifting demands and priorities based on event schedules and upcoming elections, including potential travel and occasional work on nights and weekends.

• The ideal candidate will be an organized, detail-oriented self-starter who can work well under pressure, with a variety of people, and on multiple projects.
• Fundraising, event planning, campaign, or political experience is a plus.
• Familiarity with Microsoft Office, Google Workspace, and Raiser’s Edge or another contact management database is a plus.
• All candidates should possess commitment and passion to elect Democratic pro-choice Women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.

The salary for this position is $55,000 and comes with a comprehensive benefits package. The starting pay for this position is equal to others at the same level throughout the organization.

Our office is based in Washington, DC. This position is based in the DC office with a hybrid schedule requiring at least 3 days per week in office.

About EMILYs List

EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised $990 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 193 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information.

EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.

EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law.The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.