Camp Coordinator

RIOT RI; Providence (RI); On-site; USD 34,000 - 49,000; Part time

Job summary

RIOT is seeking a part-time Camp Coordinator to support Youth Rock Camp 2027. You will partner with the RIOT Board to lead planning and logistics, co-design the daily schedule, and identify workshop facilitators and volunteers.

During camp week you will oversee daily operations and supervise a 20–30 person volunteer team, ensuring a safe, welcoming, and identity-affirming experience for middle school youth.

Qualifications

• Ability to build and manage schedules.
• Experience with basic budget tracking.
• Proficiency with organizational tools.
• Comfort coordinating logistics.
• Ability to manage communication channels.
• Experience organizing teams or volunteers.
• Ability to maintain documentation.
• Strong time-management skills.
• Ability to troubleshoot operational issues.

Responsibilities

• PLANNING & LOGISTICS — Lead camp planning with support from the RIOT Board, including scouting and securing camp and showcase locations, coordinating site visits, managing timelines, and ensuring all operational needs are in place before summer.
• SCHEDULE & PROGRAM PREPARATION — Co-design the daily camp schedule with the Board; coordinate workshop and lesson needs; identify workshop facilitators; determine volunteer roles and daily staffing needs.
• ADMINISTRATIVE SUPPORT — Manage email, documentation, family inquiries, and records throughout planning.
• BUDGET OVERSIGHT — Refine and monitor the camp budget; track expenses; surface costs early.
• VOLUNTEER COORDINATION — Manage communication and scheduling for 20–30 volunteers; recruitment support with Board.
• CAMP WEEK LEADERSHIP — Lead daily operations, staff huddles, safety checks, transitions, family communication, and showcase execution.
• WEEKLY PROGRESS REPORTING — Provide weekly updates to the Board on planning progress and blockers.
• VALUES-BASED PRACTICE — Model trauma-informed, anti-racist, and anti-oppressive pedagogy.

Skills

Schedule mgmt

Budget tracking

Organizational tools

Logistics coordination

Communication management

Volunteer management

Documentation

Time management

Problem solving

Tools

Google Drive

Google Docs

Google Sheets

Job description

A RIOT summer program for middle school aged youth

RIOT Youth Rock Camp is a 5‑day summer day camp for girls, trans, and gender‑expansive youth ages 11–14. Campers learn an instrument, form a band, write an original song, create band art, participate in enrichment workshops, and perform at a final showcase for friends, family, and fans. The program centers empowerment, identity exploration, creative expression, and community‑building — offering a transformative experience for youth at all musical skill levels.

POSITION OVERVIEW

RIOT is seeking a part‑time, hourly Camp Coordinator to support the planning, preparation, and execution of Youth Rock Camp 2027. The Camp Coordinator will work closely with the RIOT Board to lead camp planning and logistics, co‑design the daily schedule, identify workshop facilitators, determine volunteer needs, and ensure all operational elements are in place ahead of camp week. During camp week, the Camp Coordinator will oversee daily operations and supervise a volunteer team of approximately 20–30 people, including band coaches, counselors, workshop instructors, and gear/hospitality volunteers, to help deliver a safe, welcoming, and empowering experience for all campers.

This role is ideal for a detail‑oriented, youth‑centered organizer who thrives in collaborative environments, enjoys building community, and is excited to help create a joyful, identity‑affirming summer experience for middle school youth.

The Camp Coordinator reports directly to the RIOT Board of Directors.

KEY RESPONSIBILITIES

• PLANNING & LOGISTICS — Lead camp planning with support from the RIOT Board, including scouting and securing camp and showcase locations, coordinating site visits, managing timelines, and ensuring all operational needs are in place before summer.
• SCHEDULE & PROGRAM PREPARATION — Co‑design the daily camp schedule with the Board; coordinate workshop and lesson needs; identify workshop facilitators; determine volunteer roles and daily staffing needs; ensure spaces, gear, and materials are prepared and accessible.
• ADMINISTRATIVE SUPPORT — Manage administrative tasks such as email communication, documentation, responding to family inquiries, and maintaining clear records throughout the planning process.
• BUDGET OVERSIGHT — Work with the Board to refine and monitor the camp budget; track expenses; identify cost needs; surface logistical or financial considerations early.
• VOLUNTEER COORDINATION — Manage communication, scheduling, and day‑to‑day coordination for 20–30 volunteers (coaches, counselors, workshop instructors, support teams). Recruitment support is shared with the Board.
• CAMP WEEK LEADERSHIP — Lead daily operations during camp week, including staff huddles, safety checks, transitions, family communication, and on‑the‑ground decision‑making; support showcase execution.
• WEEKLY PROGRESS REPORTING — Provide weekly updates to the Board on planning progress, timelines, and emerging needs; report blockers early to ensure smooth preparation.
• VALUES‑BASED PRACTICE — Model trauma‑informed, anti‑racist, and anti‑oppressive pedagogy; foster collaboration, creativity, and identity‑affirming community‑building throughout planning and camp week.

WHAT YOU BRING

REQUIRED

• Ability to build and manage schedules — daily camp schedule, workshop blocks, volunteer assignments
• Experience with basic budget tracking — logging expenses, monitoring categories, staying within limits
• Proficiency with organizational tools — Google Drive, Docs, Sheets; email management; shared calendars
• Comfort coordinating logistics — room setups, gear needs, materials prep, space transitions
• Ability to manage communication channels — email inboxes, volunteer updates, family inquiries
• Experience organizing teams or volunteers — assigning roles, confirming shifts, tracking attendance
• Ability to maintain documentation — notes, timelines, checklists, progress updates
• Strong time‑management skills — prioritizing tasks, meeting deadlines, staying ahead of needs
• Ability to troubleshoot operational issues — last‑minute changes, missing materials, schedule shifts

PREFERRED

• Experience coordinating logistics for youth programs, camps, or arts‑based events
• Experience identifying or supporting workshop facilitators or instructors
• Experience co‑designing schedules, lesson plans, or program structures
• Comfort anticipating logistical needs and troubleshooting emerging issues
• Ability to play multiple instruments at a basic to intermediate level
• Experience in community organizing, arts education, or youth development
• Familiarity with trauma‑informed, anti‑racist, and gender‑affirming practices

PHYSICAL REQUIREMENTS

• Ability to move between multiple rooms and work environments
• Ability to lift musical equipment and supplies
• Ability to support room setups, gear movement, and general camp logistics
• Ability to participate in fast‑paced program days with frequent activity changes

HOURS & COMPENSATION

• Temporary contracted position at $30/hour from November 2026 to mid‑Summer 2027
• Hours — Total estimate of 170 hours
• ~4 hours/week during early planning months
• Increasing hours as camp approaches

PLEASE NOTE

A background check (BCI) is required for all youth‑serving roles. Applicants who move forward in the hiring process will need to complete a BCI, which can be done at the courthouse in downtown Providence; instructions will be provided.

ABOUT RIOT

RIOT is a volunteer‑driven nonprofit that uses music creation, critical thinking, and collaborative relationships to foster collective empowerment and healthy identities in girls, women, trans, and gender‑expansive youth and adults. Our programs center creative exploration, voice, agency, and community‑building. We believe music is a powerful tool for self‑expression, identity exploration, and social change — and that everyone deserves access to creative spaces where they can be loud, brave, and fully themselves.