Call Center Representative

Arallergy; Louisville, Northern (KY, KY); Hybrid; USD 19,000 - 25,000; Full time

Job summary

Family Allergy & Asthma is seeking a Call Center Representative in Louisville, KY for a hybrid remote role. The position includes answering calls, scheduling appointments, and data entry into the EMR. The role requires strong English communication and adheres to HIPAA policies.

Responsibilities include handling patient information, maintaining accuracy, and supporting clinical and administrative staff. Prior medical office experience is preferred, with a schedule Monday–Friday, 8:00 a.m.–5:00

Qualifications

• Fluent English speaking and reading required.
• Ability to read and interpret documents such as safety rules and policies.
• Effective written and verbal communication with staff and patients.

Responsibilities

• Answer telephone and schedule appointments for new and existing patients.
• Enter patient demographics, insurance, and referrals into EMR.
• Cancel/reschedule appointments as assigned.
• Maintain HIPAA compliance.
• Perform other duties as assigned by management.

Skills

Fluent English

Communication skills

Reading documents

Education

High School Diploma or equivalent

Job description

Job Type

Full-time

Description

Job Title: Call Center Representative

Location: Hybrid Remote in Louisville, KY 40245

FLSA Status: Non-Exempt, Hourly

Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. EST

About Family Allergy & Asthma

Founded in 1979, Family Allergy & Asthma is one of the nation’s leading allergy and asthma practice groups, serving patients across Arkansas, Florida, Illinois, Indiana, Kentucky, Missouri, Ohio, Pennsylvania, and Tennessee. With more than 100 allergists, we are dedicated to delivering high-quality, patient-centered allergy and immunology care. Our comprehensive services include:

• Allergy and asthma evaluation and treatment
• Environmental, food, and drug allergy testing
• Pulmonary function testing
• Sublingual immunotherapy
• Food immunotherapy

Position Summary

The Call Center Representative is responsible for demonstrating knowledge and application of job duties within scope of practice and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company’s core values.

Summary of Duties and Responsibilities

• Answer telephone, handle all calls appropriately, and schedule appointments for new and existing patients
• Enter patient demographics, insurance, and referral information into EMR
• Cancel and reschedule appointments, as assigned
• Work as directed/as needed
• Maintain and follow HIPAA policies and procedures
• Other relevant duties as assigned by the Manager/Director

Requirements

Abilities, Knowledge, and Skills

Effective communication skills to include:

• Ability to fluently speak and read English
• Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals
• Ability to communicate effectively, verbally and written, with all levels of staff and patients

Required Education and Experience

• High School Diploma or equivalent
• Prior medical office experience, preferred
• Excellent communication and customer service skills

Physical Demands

The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands.

• While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, injection room or clinic staff may be standing or walking 80% of their shift.
• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate; lighting is in the standard range.
• The employee is subject to infectious waste, potential exposure to allergens in concentrated forms, diseases and conditions.

EEO Compliance

All Family Allergy & Asthma divisions are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. Family Allergy & Asthma divisions are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At Family Allergy & Asthma and all our divisions, our Human Resources department and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at Family Allergy & Asthma and our divisions. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

Pay Transparency

To encourage pay transparency, promote pay equity, and proactively address regulations, Family Allergy & Asthma and all our divisions will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience.