Billing Customer Service Representative

Family-Allergy-; Louisville (KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

Family Allergy & Asthma in Louisville, KY seeks a Billing Customer Service Representative to handle patient and insurance inquiries, review statements, and assist the billing team with processing and reprocessing claims. The role requires a High School Diploma, 2+ years of medical billing experience, proficiency with MS Office and Adobe, and good communication skills.

Bilingual Spanish is preferred. Work schedule is Monday–Friday, 8:00 a.m.–5:00 p.m., with on-site and potential hybrid options

Qualifications

• High School Diploma or equivalent is required.
• 2+ years of experience in medical billing.
• Proficiency with MS Office (Excel, Word, Outlook, TEAMS) and Adobe.
• Bilingual - Spanish preferred.
• Knowledge of insurance deductibles, copays and coinsurance and medical terminology/coding (ICD-10, CPT).

Responsibilities

• Receive incoming calls from patients and insurance carriers about EOBs, patient responsibility, and billing questions.
• Provide excellent customer service by reviewing bills/EOBs and educating patients on their responsibility.
• Resolve address issues and patient correspondence without transfers.
• Process payments on accounts and handle patient payments and inquiries.
• Assist in filing secondary paper claims and access insurance explanation of benefits as needed.
• Route faxes and documents to billing staff daily.
• Support reminders and task management within the billing department.
• Cross-train in different billing areas as needed by management.
• Assist in various billing projects as requested by management.

Skills

English fluency

Customer service

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

TEAMS

Job description

About Family Allergy & Asthma:

Founded in 1979, Family Allergy & Asthma is one of the nation’s leading allergy and asthma practice groups, serving patients across Arkansas, Florida, Illinois, Indiana, Kentucky, Missouri, Ohio, Pennsylvania, and Tennessee. With more than 100 allergists, we are dedicated to delivering high-quality, patient-centered allergy and immunology care. Our comprehensive services include:

• Allergy and asthma evaluation and treatment
• Environmental, food, and drug allergy testing
• Pulmonary function testing
• High-risk food challenges
• Sublingual immunotherapy
• Aspirin desensitization
• Food immunotherapy

This position offers the flexibility to work fully onsite, hybrid or remotely, but candidate must reside in Kentucky (Louisville and/or surrounding area).

Job Title: Billing Customer Service Representative

Location: 139 S English Station Rd, Louisville, KY 40245

Travel: N/A

FLSA Status: Non-Exempt, Hourly

Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Position Summary:

The Billing Customer Service Representative is responsible for demonstrating knowledge and application of job duties within scope of practice and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company’s core values.

Summary of Duties & Responsibilities:

• Receive incoming phone calls from patients'/insurance carriers with EOB, patient responsibility, insurance processing/payment questions.
• Provide excellent customer service by listening to patient’s concerns, reviewing their bill and/or EOB, educating the patient on their responsibility, researching, and working with billing team to reprocess claims as needed.
• Resolve patient returned correspondence due to address updates.
• Resolve issues without transferring calls to others.
• Patient calls and ability to accept and process payments on account.
• Assist in filing secondary paper claims with the ability to access insurance explanation of benefits, as needed.
• Daily routing of incoming faxes and documents to specific billing staff.
• Daily assistance in working reminders for the billing department.
• Cross training throughout the billing department as needed.
• Assisting the billing department as requested in various billing projects as requested by management.

Abilities, Knowledge, and Skills:

1. Ability to fluently speak and read English
2. Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals
3. Ability to communicate effectively, verbally and written, with all levels of staff and patients

Education:

• Required: High School Diploma or equivalent

Experience:

• Proficiency in MS Office (Excel, Word, Outlook, TEAMS) & Adobe (edits, printing, saving, routing).
• Bilingual - Spanish high preferred.
• 2+ years of experience in medical billing.
• Understanding of deductibles, copays, coinsurance, etc.
• Knowledge of insurance carrier guidelines, deductibles, copays and coinsurance
• Knowledge of medical terminology and coding (ICD-10 and CPT)

Physical Demands:

1. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
2. The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, injection room or clinic staff may be standing or walking 80% of their shift.
3. The employee must occasionally lift and/or move up to 30 pounds.
4. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
5. Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information.

Work Environment:

1. The noise level in the work environment is usually moderate; lighting is in the standard range.
2. The employee is subject to infectious waste, potential exposure to allergens in concentrated forms, diseases and conditions.

EEO Compliance:

All Family Allergy & Asthma divisions are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. Family Allergy & Asthma divisions are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice:

At Family Allergy & Asthma and all our divisions, our Human Resources department and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at Family Allergy & Asthma and our divisions. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

Pay Transparency:

To encourage pay transparency, promote pay equity, and proactively address regulations, Family Allergy & Asthma and all our divisions will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience.