Billing Customer Service Representative

Paylocity; Louisville (KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

Family Allergy & Asthma seeks a Billing Customer Service Representative to handle patient and insurance inquiries, explain charges, and assist with billing processes. You will process payments and help reprocess claims, while supporting the billing team.

The role requires strong MS Office skills, 2+ years in medical billing, and a thorough understanding of insurance concepts and coding basics. Training occurs at the Louisville office with some remote work flexibility after onboarding.

Qualifications

• 2+ years of experience in medical billing.
• Understanding of deductibles, copays, coinsurance, etc.
• Knowledge of insurance carrier guidelines and medical terminology (ICD-10, CPT).
• Proficiency in MS Office and Adobe for documents and communication.

Responsibilities

• Handle patient and carrier inquiries about bills and EOBs.
• Explain patient responsibilities and educate on billing processes.
• Process payments and assist with reprocessing claims when needed.
• Assist with filing secondary claims and route faxes daily.
• Support billing department with reminders and project work as assigned.

Skills

Fluent English

MS Office

Adobe

Billing knowledge

Education

High School Diploma or equivalent

Tools

Excel

Word

Outlook

TEAMS

Job description

Description

This position offers the flexibility to work either fully onsite or remotely following training. New hire is expected to complete the training period at our Administrative Office in Louisville, KY 40245.

Job Title: Billing Customer Service Representative

Location: 139 S English Station Rd, Louisville, KY 40245

Travel: N/A

FLSA Status: Non-Exempt, Hourly

Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About Family Allergy & Asthma:

Founded in 1979, Family Allergy & Asthma is one of the nation’s leading allergy and asthma practice groups, serving patients across Arkansas, Florida, Illinois, Indiana, Kentucky, Missouri, Ohio, Pennsylvania, and Tennessee. With more than 100 allergists, we are dedicated to delivering high-quality, patient-centered allergy and immunology care. Our comprehensive services include:

• Allergy and asthma evaluation and treatment
• Environmental, food, and drug allergy testing
• Pulmonary function testing
• High-risk food challenges
• Sublingual immunotherapy
• Aspirin desensitization
• Food immunotherapy

Position Summary:

The Billing Customer Service Representative is responsible for demonstrating knowledge and application of job duties within scope of practice and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company’s core values.

Summary of Duties & Responsibilities:

• Receive incoming phone calls from patients'/insurance carriers with EOB, patient responsibility, insurance processing/payment questions.
• Provide excellent customer service by listening to patient’s concerns, reviewing their bill and/or EOB, educating the patient on their responsibility, researching, and working with billing team to reprocess claims as needed.
• Resolve patient returned correspondence due to address updates.
• Resolve issues without transferring calls to others.
• Patient calls and ability to accept and process payments on account.
• Assist in filing secondary paper claims with the ability to access insurance explanation of benefits, as needed.
• Daily routing of incoming faxes and documents to specific billing staff.
• Daily assistance in working reminders for the billing department.
• Cross training throughout the billing department as needed.
• Assisting the billing department as requested in various billing projects as requested by management.

Requirements

Abilities, Knowledge, and Skills:

Effective communication skills to include:

1. Ability to fluently speak and read English
2. Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals
3. Ability to communicate effectively, verbally and written, with all levels of staff and patients

Education:

• Required: High School Diploma or equivalent

Experience:

• Proficiency in MS Office (Excel, Word, Outlook, TEAMS) & Adobe (edits, printing, saving, routing).
• 2+ years of experience in medical billing.
• Understanding of deductibles, copays, coinsurance, etc.
• Knowledge of insurance carrier guidelines, deductibles, copays and coinsurance
• Knowledge of medical terminology and coding (ICD-10 and CPT)

Physical Demands:

The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands.

1. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
2. The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, injection room or clinic staff may be standing or walking 80% of their shift.
3. The employee must occasionally lift and/or move up to 30 pounds.
4. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
5. Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information.

Work Environment:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.

1. The noise level in the work environment is usually moderate; lighting is in the standard range.
2. The employee is subject to infectious waste, potential exposure to allergens in concentrated forms, diseases and conditions.

EEO Compliance:

All Family Allergy & Asthma divisions are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. Family Allergy & Asthma divisions are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice:

At Family Allergy & Asthma and all our divisions, our Human Resources department and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at Family Allergy & Asthma and our divisions. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

Pay Transparency:

To encourage pay transparency, promote pay equity, and proactively address regulations, Family Allergy & Asthma and all our divisions will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience.