California Payroll & Compliance Specialist

Optima Office, Inc.; California; On-site; USD 60,000 - 80,000; Full time

Job summary

Optima Office, Inc. is seeking an accounting, payroll and benefits specialist in California. The role supports accounts payable, payroll administration, benefits administration, and regulatory compliance under CA and federal laws.

The ideal candidate will handle wage and hour compliance, payroll tax requirements, and reporting obligations across multiple systems, ensuring confidential handling of information and timely deadlines.

Qualifications

• 3+ years of experience in accounts payable, payroll administration, benefits administration, or accounting support.
• Strong knowledge of California payroll, benefits, and compliance requirements.
• Experience with Sage Intacct, Ottimate, Ramp, and Paycor preferred but not required.

Responsibilities

• Accounts Payable: upload and route vendor invoices, assign GL codes, enter invoices in Sage Intacct, process weekly payments, maintain records.
• Corporate Credit Card Administration: assign GL codes to transactions, monitor receipts, support reconciliation and internal controls.
• Employee Expense Reimbursements: review and process reimbursements per policy and CA rules.
• Payroll Administration & Compliance: calculate and prepare final payroll, process EDD forms, garnishments, VOE responses, and payroll tax notices.
• Benefits Administration: reconcile invoices, onboard new hires, manage benefit status changes and ACA compliance.
• Office & Purchasing Support: place orders, support cost-effective purchasing and inventory, assist in projects.

Skills

Accounts payable

Payroll administration

Benefits administration

Regulatory reporting

Sage Intacct

Paycor

GL coding

Excel

Tools

Ottimate

Ramp

Job description

Optima Office, Inc. is seeking an accounting, payroll and benefits specialist in California. The role supports accounts payable, payroll administration, benefits administration, and regulatory compliance under CA and federal laws.

The ideal candidate will handle wage and hour compliance, payroll tax requirements, and reporting obligations across multiple systems, ensuring confidential handling of information and timely deadlines.