Cactus Wellhead - Housing Coordinator

Cactus Wellhead; Odessa (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Cactus Wellhead in Odessa, TX is seeking an Office Administrator to coordinate temporary housing and related logistics for field personnel.

You will book hotel rooms, assign apartments, maintain inventory, logs, and communicate with complex representatives. The role requires an Office Administration certificate or 3–5 years of related experience and the ability to lift up to 50 pounds.

This is an on-site position supporting safety-first operations in an industrial environment.

Qualifications

• Office Administration certificate or 3–5 years related experience.
• Ability to multi-task and meet deadlines.
• Ability to build solid working relationships with customers, vendors, and internal teams.

Responsibilities

• Book hotel rooms and temporary housing for new hires and rotating techs.
• Assign and furnish apartments, inventory storage and apartments.
• Maintain organized storage and logs, conduct inspections.
• Communicate payroll deductions and manage parking passes.
• Coordinate cleaning, keys, mailboxes, leases and renewals.
• Serve as point of contact for apartment issues and reporting.

Skills

Office administration

Multitasking

Communication

Vendor relationships

Privacy of belongings

Physical stamina

Education

Office Administration certificate / equivalent experience

Job description

This is a Cactus Wellhead position and is located in Odessa, TX.

JOB SUMMARY

Responsible for general support in coordinating temporary housing needs for the market.

ESSENTIAL FUNCTIONS, ROLES AND RESPONSIBILITIES

• Complies with all quality, safety, health, environmental requirements, policies and procedures relevant to theposition
• Book hotel rooms/man camps for new hires and techs that are temporarily assigned to the market area
• Assign apartments to rotational employees
  • Furnish new apartments
  • Get new linens for new hires o Inventory of everything in storage and apartments
• Keep storage clean and organized
• Maintain spreadsheet of all inventory
  • Conduct regular random inspections of apartments
  • Inspect terminated employee’s apartments
• Keep detailed logs of all inspections
• Communicate promptly for any payroll deductions
• Assign, keep track of, and order parking passes
  • Make new keys as necessary
  • Coordinate cleaning of apartments
• Responsible for all apartment mailboxes, contents, and keys
• Maintain open communication with complex representatives for lease renewals, new contracts, and damages
• Serve as point of contact for all apartment issues
• Other duties, projects, reports as assigned by management

EDUCATION, TRAINING, EXPERIENCE

Office Administration certificate from college or technical school; or three tofive years related experience and/or training; or equivalent combination of education and experience.

CERTIFICATIONS, LICENSES, REGISTRATIONS

None required

JOB KNOWLEDGE, SKILLS, ABILITIES

• Intermediate Language Skills Mathematical Skills and Intermediate Reasoning Ability
• Ability to multi-task and maintain deadlines
• Ability to build solid working relationships with customers, vendors, and interface with associates in alldepartments including HQ and other branches
• Clean MVR for operating company vehicle during work hours
• Ability to exercise privacy and respect for housed employees’ belongings
• Willingness and ability to walk up 3 flights of stairs to view apartments

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law. Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture.

This position operates in an industrial/field environment. The role requires working in and around manufacturing equipment, heavy machinery, and potentially hazardous materials. While performing the duties of this job, the employee:

Physical Requirements

• Must be able to lift/move up to 50 pounds regularly
• Stand and walk for extended periods (up to 12 hours per shift)
• Climb stairs and ladders
• Bend, stoop, kneel, and reach
• Work in confined spaces when required
• Operate heavy equipment and power tools
• Perform repetitive movements

Environmental Conditions

• Exposure to extreme weather conditions
• Exposure to loud noise levels requiring hearing protection
• Work in high places and confined spaces
• Exposure to dust, fumes, and chemicals
• Work around moving mechanical parts
• Work in hot and cold temperatures

Safety Requirements

• Wear required Personal Protective Equipment (PPE)
• Follow all safety protocols and procedures
• Participate in regular safety training
• Complete required safety certifications
• Comply with all environmental regulations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position may require

• Background checks
• Medical examinations
• Safety certifications
• Valid driver's license
• Ability to wear personal protective equipment (PPE)
• Working in various weather conditions
• Travel to remote locations

Cactus Companies maintains a drug-free workplace and participates in E-Verify

Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.