Executive Operations Partner

NextGenEnergyJobs; Northern (KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Commonwealth Fusion Systems seeks an experienced Executive Assistant to provide proactive support to multiple C-Suite executives. You will manage complex calendars, coordinate travel, prepare expenses, and handle documents with the highest confidentiality.

The role requires hosting on-site meetings, coordinating catering, greeting guests, and ensuring meeting spaces are well-equipped. Flexibility for travel and on-call hours may be required.

Qualifications

• Must provide proactive administrative support to multiple C-Suite executives.
• Strong focus on confidentiality and discretion.
• Ability to manage shifting priorities and meet deadlines.

Responsibilities

• Provide proactive administrative support to multiple C-Suite executives, including calendar management, travel coordination, expense reporting, and document preparation
• Serve as a trusted partner and representative for executives, ensuring timely communication and follow-through on priorities
• Coordinate and host on-site meetings and visits, including managing catering orders, greeting guests, and ensuring meeting spaces are properly set up and equipped
• Manage competing priorities and maintain confidentiality with the highest level of discretion
• Partner with the EA team to ensure seamless communication, scheduling alignment, and support coverage across the executive suite
• Anticipate logistical and operational needs, identify gaps, propose solutions, and execute without being asked twice
• Support cross-functional coordination between executives and their teams, acting as a connector and communicator when needed
• Adapt to shifting priorities and feedback while maintaining a positive, composed, and professional approach

Skills

Calendar management

Executive support

Travel coordination

Job description

About Commonwealth Fusion Systems:

Responsibilities

• Provide proactive administrative support to multiple C-Suite executives, including complex calendar management, travel coordination, expense reporting, and document preparation
• Serve as a trusted partner and representative for executives, ensuring timely communication and follow-through on priorities
• Coordinate and host on-site meetings and visits, including managing catering orders, greeting guests, and ensuring meeting spaces are properly set up and equipped
• Manage competing priorities and maintain confidentiality with the highest level of discretion
• Partner closely with the broader EA team to ensure seamless communication, scheduling alignment, and support coverage across the executive suite
• Anticipate logistical and operational needs, identify gaps, propose solutions, and execute without being asked twice
• Support cross-functional coordination between executives and their teams, acting as a connector and communicator when needed
• Adapt to shifting priorities and feedback while maintaining a positive, composed, and professional approach

Requirements

• Perform activities such as stooping, climbing, typing, standing, or sitting for extended periods of time
• Dedication to safety to mitigate industrial hazards that may include heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, and cryogenics
• Willingness to travel or work required nights/weekends/on-call occasionally