BWH Grants Administrator, Infectious Disease

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 83,000 - 102,000; Full time

Job summary

Brigham and Women's Hospital's Department of Medicine, Infectious Disease Division, seeks a Grants Administrator to partner with PIs and department admins to develop grant submissions and forecast budgets. The role ensures fund statements are monitored and issues resolved, serving as liaison to grantor agencies.

Responsibilities include processing POs, accounts payable/receivable, and guiding the proposal process. The position supports compliance and successful research funding.

Qualifications

• Associate degree in financial management or related field; bachelor's preferred.
• 1–2 years of research administration experience.
• Proficient with spreadsheets, databases and accounting software.

Responsibilities

• Process and prepare research grant proposals, awards, and transactions.
• Assist with budgets, justifications, and financial reporting materials.
• Review proposals for sponsor and organizational guidelines; verify all sponsor requirements are met.
• Process purchase orders; manage accounts receivable/payable.
• Own an assigned portfolio of research departments; serve as Pre-Award/Post-Award resource.
• Monitor expenditures and advise on allowability of costs to be charged to grant.

Skills

Spreadsheets

Databases

Accounting

Accounting software

Communication skills

Interpersonal skills

Problem solving

Organization skills

Education

Associate's Degree in Financial Management

Associate's Degree in Related Field

Bachelor's Degree in Financial Management

Tools

ERP systems

Spreadsheet software

Database software

Job description

Job Summary

The Dept. of Medicine's Infectious Disease Division is looking for a Grants Administrator who will work with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Does this position require Patient Care? No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications

• Education: Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred.
• Can this role accept experience in lieu of a degree? No
• Experience: Research administration experience: 1-2 years required.
• Knowledge, Skills and Abilities: Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

• Remote Type: Hybrid
• Work Location: 55 Fruit Street
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $ - $92,570.40/Annual
• Grade: 6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.