Senior Grant Administrator

Mass General Brigham; Somerville (MA); Hybrid; USD 86,000 - 116,000; Full time

Job summary

Mass General Brigham is seeking a Grants Administrator who will manage all phases of the research grant and contract administration across an assigned portfolio of departments. You will guide proposals, help navigate submission processes, and support budgeting and sponsor requirements.

The role emphasizes compliance, accurate financial reporting, and the ability to handle high-complexity tasks. Hybrid work location at 399 Revolution Drive with 40 hours weekly.

Qualifications

• Bachelor’s degree in a related field required.
• 3–5 years of research administration experience required.
• Can this role accept experience in lieu of a degree? Yes

Responsibilities

• Processes and prepares research grant proposals, awards and transactions, maintaining records.
• Prepares budgets, justifications and financial reporting materials.
• Identifies overruns, cost sharing opportunities, and creative fiscal solutions.
• Ensures proposal compliance with sponsor guidelines and documents requirements.
• Acts as department grant management expert.
• Trains and orients new staff.
• Supports high-complexity work and may achieve signing authority.

Skills

Spreadsheet skills

Data analysis

Communication skills

Organization skills

Large financial data handling

Grants/funding guidelines

Negotiation skills

Independent work

Problem solving

Education

Bachelor’s Degree Related Field of Study

Job description

Site: The Brigham and Women’s Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary
Manages all phases of the research grant and contract administration, including grant related activities of an assigned portfolio of research departments. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process.
Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations.
Is expected to achieve Institutional Signing Authority and will support the highest complexity work.
Does this position require Patient Care? No
Essential Functions
-Processes and prepares research grant proposals, awards and transactions, maintaining grant/contract record in compliance with institutional and research sponsors.
-Prepares budgets, justifications, and materials for financial reporting.
-Identifies and prevents projected overruns, identifies cost sharing opportunities, proposes and implements creative solutions to potential fiscal issues.
-Ensures proposal compliance with sponsor and organizational guidelines; verify all sponsor requirements are met and documented in appropriate system.
-Serves as department or team grant management expert.
-Train and orient new staff.
-Supports highest complexity work and may achieve institutional signing authority.

Qualifications

Education

Bachelor’s Degree Related Field of Study required

Can this role accept experience in lieu of a degree?
Yes

Licenses and Credentials

Experience

research administration experience 3-5 years required

Knowledge, Skills and Abilities

• Proficient in spreadsheet, database, accounting and other computer applications.
• Excellent verbal and written communication, interpersonal and problem solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgements and resolve problems.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$85.800 - $115,720.80/Annual

Grade

7

EEO Statement:

2200 The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.