Grants Administrator I

Massachusetts General Hospital; Boston (MA); On-site; USD 34,000 - 92,570; Full time

Job summary

Massachusetts General Hospital is seeking a Grant Administrator to develop budgets, monitor grants, and coordinate pre/post-award activities. You will collaborate with Principal Investigators and department admins to navigate proposal submissions and sponsor requirements.

The role emphasizes accuracy with large financial data, adherence to sponsor guidelines, and effective communication across teams in a hybrid work environment at Mass General Brigham.

Qualifications

• Associate's Degree in Financial Management or related field required; Bachelor's in Financial Management preferred.
• Experience in research administration required (1–2 years).
• Role cannot be fulfilled with experience instead of a degree.
• Proficient with spreadsheets, databases, accounting and other computer applications.
• Excellent verbal and written communication, interpersonal and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Knowledge of research agency, sponsor and funding guidelines and policies.
• Good negotiation skills; ability to work independently; ability to make sound judgments.

Responsibilities

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for sponsor compliance and ensures all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/payable, and resolving accounting requests.
• Take ownership of an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and advises on allowability of costs.

Skills

spreadsheets

databases

accounting

communication

interpersonal skills

problem-solving

organization

data analysis

sponsor guidelines

negotiation

independence

judgment

Education

Associate's Degree in Financial Management

Associate's Degree Related Field

Bachelor's Degree in Financial Management

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Does this position require Patient Care? No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications

Education
Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience
Research administration experience 1-2 years required

Knowledge, Skills and Abilities

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

The Massachusetts General Hospital's Medical Practice Evaluation Center (MPEC) is seeking a full-time Grant Administrator to provide oversight and management to the Center's sponsored research portfolio throughout the award life cycle. The Grant Administrator will serve as an integral partner in all grant applications, building budgets, providing guidance, resolving issues, and helping navigate the research proposal and submission process. The Grant Administrator will serve as the primary liaison between the Principal Investigators, MGB Research Management, and the research administrators based at affiliate and subaward sites. Under the guidance of the MPEC Administrative Finance Manager, the Grant Administrator will comply with sponsor policies and procedures, provide counsel to MPEC investigators regarding all aspects of research administration, and will ensure the successful execution of sponsored awards. The Grant Administrator will assist with study procurement and follow all applicable procurement regulations, troubleshoot issues, resolve roadblocks to advance research efforts, and serve as an effective representative of the Center. Additionally, the Grant Administrator will ensure the responsible and compliant use of sponsored award and sundry funds by conducting budget forecasting, monitoring fund statements, resolving accounting issues, and overseeing personnel allocations.

For further information about our group, kindly copy and paste the following web address into your browser: https://mpec.massgeneral.org

Remote Type

Hybrid

Work Location

100 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$34.00 - $92,570.40/Annual

Grade

6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.