Grants Administrator I

1200 The General Hospital Corporation; Boston (MA); Hybrid; USD 65,000 - 93,000; Full time

Job summary

Mass General Brigham is seeking a full-time Grant Administrator to oversee the Center’s sponsored research portfolio from proposal through award life cycle. You will build budgets, provide guidance, resolve issues, and coordinate with Principal Investigators, grant management, and subaward sites.

Under supervision, you will ensure compliance with sponsor policies, assist with procurement, monitor funds, and support study procurement.

Qualifications

• Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred
• Experience in lieu of a degree? No
• Experience Research administration experience 1-2 years required
• Proficient in spreadsheets, databases, accounting, and other computer applications
• Excellent verbal and written communication, interpersonal, and problem-solving skills
• Good organization and coordination skills
• Ability to work with large financial data sets with accuracy
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies
• Good negotiation skills
• Ability to work independently
• Ability to make good judgments and resolve problems

Responsibilities

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Skills

Spreadsheets

Databases

Accounting

Communication skills

Problem-solving

Organizational skills

Independent work

Education

Associate's Degree in Financial Management

Associate's Degree Related Field

Bachelor's Degree in Financial Management

Job description

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process. Does this position require Patient Care? No

Essential Functions

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications

Education Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred

Can this role accept experience in lieu of a degree? No

Licenses and Credentials Experience Research administration experience 1-2 years required

Knowledge, Skills and Abilities

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

The Massachusetts General Hospital’s Medical Practice Evaluation Center (MPEC) is seeking a full-time Grant Administrator to provide oversight and management to the Center’s sponsored research portfolio throughout the award life cycle. The Grant Administrator will serve as an integral partner in all grant applications, building budgets, providing guidance, resolving issues, and helping navigate the research proposal and submission process. The Grant Administrator will serve as the primary liaison between the Principal Investigators, MGB Research Management, and the research administrators based at affiliate and subaward sites. Under the guidance of the MPEC Administrative Finance Manager, the Grant Administrator will comply with sponsor policies and procedures, provide counsel to MPEC investigators regarding all aspects of research administration, and will ensure the successful execution of sponsored awards. The Grant Administrator will assist with study procurement and follow all applicable procurement regulations, troubleshoot issues, resolve roadblocks to advance research efforts, and serve as an effective representative of the Center. Additionally, the Grant Administrator will ensure the responsible and compliant use of sponsored award and sundry funds by conducting budget forecasting, monitoring fund statements, resolving accounting issues, and overseeing personnel allocations.

For further information about our group, kindly copy and paste the following web address into your browser: https://mpec.massgeneral.org

Job Details

Remote Type Hybrid Work Location 100 Cambridge Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $34.00 - $92,570.40/Annual Grade 6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 1200

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.