Buying/ Sourcing Specialist, Purchasing and Contract Services

State University of New York at Buffalo; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

State University of New York at Buffalo is seeking a Buying/Sourcing Specialist to support and execute strategic sourcing initiatives. The role partners with internal and external stakeholders to plan, execute, and operationalize sourcing events, conduct market spend analysis, and translate sourcing outcomes into contracts and system readiness within Jaggaer Source‑to‑Pay.

The individual will contribute to supplier selection, pricing, and post‑award implementation while ensuring compliance with

Qualifications

• Bachelor’s degree or equivalent with 1 year of experience
• Experience with Microsoft Office products
• Basic knowledge of e‑Procurement systems
• Strong written and oral communications

Responsibilities

• Support end‑to‑end sourcing activities for assigned categories
• Assist in RFx events (RFI, RFQ, RFP, IFB) in Jaggaer
• Support supplier evaluation and award recommendations
• Coordinate contract documentation and pricing structures in Jaggaer
• Collaborate with internal stakeholders and suppliers to ensure compliance

Skills

Written and verbal communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

e-Procurement systems

Jaggaer

Job description

Buying/ Sourcing Specialist, Purchasing and Contract Services

Position Title Buying/ Sourcing Specialist, Purchasing and Contract Services

The Purchasing and Contract Services department at the University at Buffalo seeks a Buying / Sourcing Specialist to support and execute strategic initiatives in support of university-wide category strategies. The Buying / Sourcing Specialist partners closely with internal and external stakeholders to plan, execute, and operationalize sourcing events by leading RFx activities, conducting market and spend analysis, developing sourcing documentation, and translating sourcing outcomes into contract, supplier, and system readiness within UB’s Jaggaer Source‑to‑Pay environment. This role contributes directly to the advancement of strategic sourcing objectives by supporting supplier selection, pricing and contract structures, and post‑award implementation activities, while ensuring compliance with federal, state, SUNY, Research Foundation (RF), and university policies and regulations.

Key Accountabilities and Responsibilities

• Work on strategic initiatives for assigned categories by supporting end‑to‑end sourcing activities, including opportunity assessment, market research, spend analysis, and sourcing event planning.
• Assist in the preparation and administration of RFx events (RFI, RFQ, RFP, IFB) in Jaggaer, including development of solicitation documentation, coordination of supplier communications, management of timelines, and support of evaluation processes.
• Support supplier evaluation and selection by conducting pricing and cost analyses, documenting sourcing outcomes, and preparing award recommendations and negotiation materials for review by sourcing leadership.
• Support post‑award implementation and sourcing enablement by coordinating contract documentation, supplier data, pricing structures, and catalog setup within Jaggaer, and tracking sourcing outcomes and contract milestones.
• Collaborate with suppliers and internal stakeholders by serving as a point of contact for sourcing‑related inquiries and partnering with Buyers, Sourcing Specialists, legal counsel, SUNY, and RF to support sourcing execution and compliance.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education with 1 year of experience
• Experience with Microsoft Office products
• Basic knowledge of e‑Procurement systems
• Strong written and oral communications

Preferred Qualifications

• Experience using Jaggaer software
• Three (3) or more years’ experience working in public procurement

Benefits

• Our benefits prioritize your well‑being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.