Procurement Specialist

BW Design Group; St. Louis (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

BW Design Group in St. Louis, MO seeks a seasoned Procurement Specialist to support capital projects across our multidisciplinary design practice.

You will manage supplier relationships, develop data-driven sourcing strategies, and collaborate with project teams to optimize cost and schedule. This role requires 5+ years in capital procurement, strong negotiation and cross‑functional communication, and willingness to travel to project sites.

Qualifications

• 5+ years of capital procurement or supply chain experience.
• Strong negotiation and analytical skills.
• Excellent communication and cross-functional collaboration.
• Ability to present to senior leaders and manage stakeholders.
• Willingness to travel for project sites and meetings.
• Experience with large commercial projects in industrial settings.

Responsibilities

• Assist project managers in early project planning including bidder selection and quotations.
• Qualify and set up new suppliers and subcontractors.
• Uphold ethical procurement standards and best practices.
• Define data-driven strategies to mitigate risk and optimize cash flow.
• Prepare RFQs/RFPs and coordinate with other teams for required data.
• Maintain bid schedules aligned with project timelines.
• Prepare purchase orders with negotiated terms and approvals.
• Track vendor performance and drive corrective actions.
• Coordinate logistics and Incoterms 2025 understanding.
• Maintain procurement records per retention procedures.

Skills

Negotiation

Analytical

Cross-functional comms

Stakeholder mgmt

Travel

Teamwork

MS Office

Procurement exp

Education

BS in Supply Chain or related

Tools

Procore

TradeTapp

IFS

Job description

Who You’ll Work With

You will join one of our 45 offices in the US, be part of a committed team of over 1500 professionals, and work in teams and directly with our clients doing work that is shaping the world around us. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional consultant and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.

Who You’ll Work With

You will join one of our 45 offices in the US, be part of a committed team of over 1500 professionals, and work in teams and directly with our clients doing work that is shaping the world around us. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional consultant and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment. When you join Design Group as a Procurement Specialist, you are joining a team that will challenge you and position you for growth. In this role, you will work with a team of industry experts to help the world’s leading companies solve their most difficult problems. You will join our AEC Practice and partner with seasoned leaders, technical specialists, and subject matter experts to deliver the highest quality solutions to our clients with consistency and accuracy.

What You’ll Do

You'll work individually and in teams to support capital projects and implement solutions for our clients. Together, you will help our clients make critical changes to improve their performance and realize their most important goals.

• Assist project managers in early project planning including bidder selection and gathering budgetary quotations
• New supplier and subcontractor qualification and setup
• Uphold strong ethical standards and generally accepted procurement practices
• Define and implement data driven strategies to mitigate risk, reduce spending, improve cash flows, and optimize the firm's financial performance
• Support client trust initiatives for procurement activities within projects
• Maintain strong working relationships with the Design Group team, clients, and outside vendors/contractors
• Prepare and issue RFQs/RFPs to qualified suppliers including working with other functional groups to gather all required documents and data
• Determine and maintain bid schedules in accordance with project schedules
• Prepare commercial bid comparisons and supporting terms to establish solid recommendations for purchase order or contract award
• Prepare requisitions and purchase orders in accordance with negotiated terms and agreements, with appropriate technical and fiduciary approvals
• Facilitate Kickoff Meetings and maintain open communication between suppliers and project teams
• Monitor vendor compliance with contract terms and project requirements
• Work with suppliers to resolve issues impacting things such as performance, schedule, quality, and invoice discrepancies; and drive corrective actions where needed
• Escalate, any significant issues that require intervention or awareness
• Expedite, track, route, and distribute required vendor documentation
• Coordinate logistics and transportation with strong understanding of Incoterms 2025
• Expedite and track materials and equipment to ensure on-time delivery
• Maintain accurate and complete purchasing records in accordance with record retention procedures

What You’ll Bring

• 5+ years capital procurement or supply chain experience
• Strong negotiation skills for commercial terms and strong analytical skills to assess purchasing history
• Excellent communication and listening skills; ability to work cross-functionally; comfort and experience presenting and collaborating with senior leaders
• Strong change management skills and self-awareness to take varying approaches with a dynamic set of stakeholders in a complex matrix organization
• Strategic and analytical mindset with the ability to consider nontraditional approaches as the function, business needs, and the industry evolves
• Demonstrated ability to work effectively on multiple priorities and meet tight deadlines
• Demonstrated ability to work in teams and gather vendor/subcontractor input for optimizing project performance
• A willingness to travel for project requirements including project site visits and company sponsored meetings, trainings, industry related seminars, forums, and conventions
• Experience working on large commercial projects (both greenfield and brownfield/renovations)
• Experience with light industrial / manufacturing projects in Food & Beverage or Life Sciences space would be a plus
• Self-motivated individual with good written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook, & Project)
• Experience with Procore, TradeTapp, or IFS is preferred
• BS degree in Supply Chain Management and/or procurement certifications are a plus.

Our culture and commitment to our people is what sets us apart. We foster an environment of mutual respect, integrity, and unconditional interest in the individual and collective success of our professionals. Our model and entrepreneurial mindset offer a rewarding, challenging, and highly flexible path. As a Buyer II, you will build a meaningful and fulfilling career with the support of professional development resources and mentorships including our First Year Experience program, Individual Development Plans, and Career Path resources and tools. You will be surrounded by exceptional talent who will support your development as both a world-class engineer and a highly effective leader. Feel like you're on the path to becoming a Procurement Specialist but you're not quite there yet? We’d love to connect with you to see if we can take you from where you are today and grow you into a Design Group Engineering Consultant.