Buyer I

County of Lancaster; United States; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits

Public sector retirement plan

Paid time off

Job summary

Lancaster County Government is seeking a full-time Purchasing Clerk to support the Purchasing Department under the Deputy Director. Responsibilities include requisitions, PO processing, purchasing card usage, contract prep, and data entry in Workday.

You will help manage bids, maintain files, coordinate with departments, and assist with reports, procurement processes, and office operations, ensuring accuracy and compliance while supporting county services.

Qualifications

• High school diploma or equivalent with purchasing experience or related coursework in business/finance/logistics.
• Strong ethics and ability to follow procurement code and policies.
• Proficient with Microsoft Office and Workday Purchasing System.

Responsibilities

• Manage daily operations of the Purchasing Office to prevent or resolve issues.
• Prepare and process requisitions, purchase orders, and informal purchases with purchasing card.
• Assist in bidding, contract negotiations, and preparation of solicitations and correspondence.

Skills

Strong ethics

Independent work

Attention to detail

Communication

Education

High school diploma or equivalent

Related coursework in business/finance/logistics

Tools

Workday Purchasing System

Microsoft Office Suite

Job description

Starting Compensation: $44,967.00/Annually Find job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training. If you're passionate about making a difference,

Job Summary

This full time position, reporting to the Deputy Director of Purchasing, perform purchasing and administrative duties within the Purchasing Department providing support to one or more Buyer II or III positions involving: requisitions and purchase order processing; small & informal purchases with purchasing card; document preparation, including complex solicitations and contract correspondence; contract management; files management; office management; data entry into Workday Purchasing System; and perform other duties as assigned.

Essential Job Functions

Manage daily operations of the Purchasing Office to prevent and/or resolve operational issues. Contribute to establishment of standards and procedures for administering the Purchasing Office. Research product and pricing needs as directed by assigned Buyer. Make small and informal purchases with purchasing card, including travel arrangements. Create maintain and manage both manual and automated purchasing files. Serve as a liaison with a select number of assigned County departments. Provide administrative support for preparation of competitive bids or negotiations of contracts. Place bid advertisements in local newspapers of record and online sources. Assist in administering awarded commodity contracts (including but not limited to office supplies, cell phones, copiers, vehicles, fleet fuel cards, EZ pass). Preparation of analytical reports and invoices. Provide technical assistance to County user personnel of the automated purchasing system. Assist County personnel to resolve purchasing related problems. Resolve any pricing discrepancies on Purchase Orders with Controller's office. Advise the Director and/or Deputy Director of Purchasing of any issues affecting the County or the County departments. Participate where assigned by the Director on committees or special projects. Develop a working knowledge of contracts available for County procurement. Assist with mailroom operations, as needed. Perform all other duties, tasks, and special projects related to position as required.

Minimum Qualifications

Completion of a standard high school course supplemented with experience in a purchasing environment or high school or college courses in business, finance, marketing, accounting, logistics, transportation or related field or any equivalent combination of education and experience which provides the required knowledge, experience, skills and abilities.

Knowledge, Skills and Abilities

Strong professional ethics Ability to follow office protocols and County procurement code Ability to handle and resolve problems in a timely manner Ability to work independently and remain focused on task Accurate and detail oriented Excellent organizational skills Able to carry tasks to completion Strong interpersonal skills General knowledge and understanding of the procurement process Ability to use Microsoft Office Suite, familiar with spreadsheets Ability to multi-task and revise priorities, based on changing deadlines and demands Discretion in the handling of confidential information

Required Licences/Certifications/Clearances

Pre-Employment Background and Reference Check

Physical Requirements/Work Environment

While performing the duties of this position, the employee is frequently required to sit, stand, walk and talk and listen. Occasionally the employee will be required to travel by car to other county locations for meetings. Occasionally the employee will need to lift 50 lbs or less. This is "mainly" a desk position using a computer and phone to communicate.

The County of Lancaster offers comprehensive benefits to our employees.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status.

Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.

About Us

Working for Lancaster County offers not just a job, but a chance to thrive both professionally and personally. The benefits package for full-time employees, including paid time off, health insurance and flexible healthcare plans, ensures that you feel valued and supported in your role. With employee assistance program, tuition reimbursement and more, you'll have the resources you need to provide excellent service to the 550,000 residents of Lancaster County. With 1,600 full-time employees and 300 part-time employees spread across 40 departments, there are plenty of opportunities for growth and development within the county. Whether you're interested in human services, public safety, administration, or any other field, there's a place for you to make a difference and advance your career. Lancaster County itself is a vibrant and diverse community, offering something for everyone. From the peaceful farmland to the bustling city and towns, there's always something new to discover. Whether it's exploring farmers markets, enjoying local cuisine, or immersing yourself in the rich history of the area, Lancaster County has endless opportunities for you and your family to learn, explore, and enjoy. Joining the team at Lancaster County means becoming part of a community dedicated to maintaining and improving this wonderful place we call home.