Buyer III

County of Lancaster; United States; Vor Ort; USD 52.000 - 78.000; Vollzeit

Benefits dieser Stelle

Healthcare benefits

Pension plan

Flexible spending accounts

Tuition reimbursement

Paid time off

Employee assistance program

Family medical leave

Zusammenfassung

County of Lancaster is seeking a Buyer III to oversee procurement for County departments, coordinating IFBs, RFPs, RFQs, and RFIs. You will supervise the Operations Team and collaborate with the Director to ensure compliant purchasing strategies.

You will lead hiring decisions, maintain contracts, and coordinate with vendors while adhering to state and County policies. The role includes coverage responsibilities and participation in regional purchasing boards.

Qualifikationen

• Bachelor's degree or Associate's degree in business administration or related field.
• Four or more years of related procurement experience, or four years as a Buyer II.
• Equivalent combination of education, experience and training acceptable.

Aufgaben

• Manage day-to-day workflow of Operations Team and timely delivery of goods.
• Supervise and evaluate Operations Team; provide coaching and mentoring.
• Interview and make recommendations on hires, terminations and discipline.
• Update process and procedure documents; assist with cross-training initiatives.
• Issue and review IFB, RFP, RFQ, and RFI; act as purchasing representative to departments.
• Analyze and recommend purchasing strategy; review purchase orders and contracts.
• Ensure contractor/supplier performance and maintain vendor accounts.
• Provide procurement guidance to County departments; comply with PA County Code.

Kenntnisse

Contract experience

Procurement knowledge

Project management

Independent work

Problem solving

Organizational skills

Attention to detail

Microsoft Office

Workday knowledge

Budgeting

Negotiation skills

Customer service

Time management

Interpersonal communication

Ausbildung

Bachelor's degree in Business Administration or related field

Associate's degree in business administration or related field

Equivalent combination of education/experience

Tools

Workday

Microsoft Office Suite

Jobbeschreibung

Compensation Range: $52,065.00 - $78,117.00 Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program. At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave.

Job Description: JOB SUMMARY

The Buyer III is responsible for performing all facets of County government procurement including but not limited to preparing and coordinating Invitation for Bids (IFB) and Requests for Proposals, awarding contracts, preparing, reviewing and awarding County purchase orders. The goal of the Buyer III, as directed by the Director and Deputy Director of Purchasing, is to meet the purchasing needs of County departments within the guidelines of State and County policies and procedures.

REPORTING RELATIONSHIPS

This position supervises the Operations Team comprised of two (2) Buyer I (Warehouse) positions and a Courier position. The Buyer III will report directly to the Deputy Director of Purchasing.

ESSENTIAL JOB FUNCTIONS

• Manage the day-to-day workflow of Operations Team, as it relates to the timely receipt and delivery of mail, office supplies, and other goods.
• Supervise, manage, and evaluate work of Operations Team, providing coaching and mentoring as necessary.
• In consultation with Director, interview and make recommendations regarding new hires, terminations and other needed discipline within the Operations Team.
• Performs Operations Team evaluations and updates job descriptions, after consultation with Director.
• Assists with the training and development of Purchasing Team to ensure sufficient cross-trained to maintain continuity departmental of services.
• Identify and address, after consultation with Deputy Director and/or Director, operational practice and performance inefficiencies.
• Update process and procedure documents, as assigned by the Deputy Director or Director.
• Prepare, issue and review Invitation for Bids (IFB), Requests for Proposals (RFP), Requests for Quotations (RFQ), and Requests for Information (RFI).
• Act as the purchasing representative to County departments and commodities, as assigned by Director.
• Analyze and recommend purchasing strategy.
• Prepare and review County purchase orders.
• Prepare, review, and manage County contracts, as assigned, in consultation with the Director.
• Review and obtain any legal opinions needed throughout the procurement process.
• Provide guidance or instructions on procurement to County departments.
• Perform as a liaison between County and vendors.
• Oversee contractor or supplier performance.
• Establish and maintain County online vendor account access specific to the Purchasing Team.
• Assists in the supervision and coordination of multi-county and multi-municipality contracts.
• Provide coverage of Mailroom and Courier, as needed.
• Develop a working knowledge of cooperative contracts available for County procurement.
• Develop a working knowledge of online government resources, particularly State and Costars contracts.
• Develop an understanding with PA County Code, and Lancaster County’s policies and procedures.
• Advise the Director of Purchasing of any issues affecting the County or the County departments.
• Participate, where assigned by the Director, on the SPCCPB (Southeastern PA Cooperative Purchasing Board), PAPPA (PA Public Purchasing Association), and the Lancaster County Cooperative Purchasing Board.
• Help develop strategies for online procurement services.
• Participate, where assigned by the Director, on committees or special projects.
• Perform other duties, tasks and special projects as required.

OTHER SPECIFIC TASKS OR DUTIES

Perform all other duties, tasks, and special projects related to position as required.

MINIMUM QUALIFICATIONS

Bachelor's degree in Business Administration or a related field; OR Associate's degree in business administration or in a related field; AND Four or more years of related experience in performing the essential functions of this job; OR Four years of experience as a Buyer II; OR Any equivalent combination of education, experience and training that provides the required knowledge skills and ability to perform this job

KNOWLEDGE, SKILLS AND ABILITIES

• Strong contract experience.
• Strong knowledge of procurement process.
• Strong project management skills.
• Ability to work independently and remain focused on task.
• Ability to handle and resolve problems in a timely manner.
• Excellent organizational skills.
• Able to carry tasks to completion.
• Accurate and detail oriented
• Strong knowledge of Microsoft Office Suite required.
• Knowledge of Workday beneficial.
• Working knowledge of budgets and spreadsheets.
• Strong professional ethics.
• Requires a significant degree of discretion and judgement.
• Strong negotiation skills.
• Strong customer service skills.
• Excellent time management.
• Excellent interpersonal, verbal and written communication skills.
• Ability to work on conceptual design and policy development on a team.
• Familiar with the Commonwealth of Pennsylvania's County Code.
• Perform all other duties, tasks, and special projects related to position as required.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

Pre-employment background check, drug testing, and references.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

While performing the duties of this position, the employee is frequently required to stand, sit, walk and talk and listen. Occasionally the employee will be required to travel by car to other county locations for meetings. Occasionally the employee will need to lift 50 lbs. or less. This is mainly a "desk" position using a computer and phone to communicate.

The County of Lancaster offers comprehensive benefits to our employees.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability.

The County also observes all applicable laws regarding Veterans status.

The County reflects this action in all areas of employment and compensation practices and policies.

Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.

About Us

Working for Lancaster County offers not just a job, but a chance to thrive both professionally and personally. The benefits package for full-time employees, including paid time off, health insurance and flexible healthcare plans, ensures that you feel valued and supported in your role. With employee assistance program, tuition reimbursement and more, you'll have the resources you need to provide excellent service to the 550,000 residents of Lancaster County. With 1,600 full-time employees and 300 part-time employees spread across 40 departments, there are plenty of opportunities for growth and development within the county. Whether you're interested in human services, public safety, administration, or any other field, there's a place for you to make a difference and advance your career. Lancaster County itself is a vibrant and diverse community, offering something for everyone. From the peaceful farmland to the bustling city and towns, there's always something new to discover. Whether it's exploring farmers markets, enjoying local cuisine, or immersing yourself in the rich history of the area, Lancaster County has endless opportunities for you and your family to learn, explore, and enjoy. Joining the team at Lancaster County means becoming part of a community dedicated to maintaining and improving this wonderful place we call home.