Buyer I

Lancopasheriff; Lancaster (Lancaster County); On-site; USD 38,000 - 52,000; Full time

Job summary

Lancaster County is seeking a full-time Purchasing Clerk to support the Purchasing Department under the Deputy Director. You will handle requisitions and purchase order processing, facilitate small purchases with a purchasing card, and maintain contract files and correspondence.

The ideal candidate has a high school diploma or equivalent, experience in a purchasing environment, and strong skills in Microsoft Office, organization, and communication to serve county departments effectively.

Qualifications

• Completion of a standard high school course supplemented with experience in a purchasing environment.
• Knowledge of procurement processes and ability to work with county vendors.
• Proficiency in Microsoft Office and data entry accuracy.

Responsibilities

• Manage daily operations of the Purchasing Office to prevent and resolve issues.
• Process requisitions and purchase orders; handle small purchases with purchasing card.
• Prepare bid advertisements, assist with contract administration, and maintain files.

Skills

Procurement knowledge

Microsoft Office

Attention to detail

Communication skills

Education

High School Diploma

Tools

Workday Purchasing System

Job description

**Starting Compensation:**$44,967.00/AnnuallyFind job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training.If you're passionate about making a difference, apply today to join us in serving the community!**Job Description:****JOB SUMMARY*** This full time position, reporting to the Deputy Director of Purchasing, perform purchasing and administrative duties within the Purchasing Department providing support to one or more Buyer II or III positions involving: requisitions and purchase order processing; small & informal purchases with purchasing card; document preparation, including complex solicitations and contract correspondence; contract management; files management; office management; data entry into Workday Purchasing System; and perform other duties as assigned.**ESSENTIAL JOB FUNCTIONS*** Manage daily operations of the Purchasing Office to prevent and/or resolve operational issues.* Contribute to establishment of standards and procedures for administering the Purchasing Office.* Research product and pricing needs as directed by assigned Buyer.* Make small and informal purchases with purchasing card, including travel arrangements.* Create maintain and manage both manual and automated purchasing files.* Serve as a liaison with a select number of assigned County departments.* Provide administrative support for preparation of competitive bids or negotiations of contracts.* Place bid advertisements in local newspapers of record and online sources.* Assist in administering awarded commodity contracts (including but not limited to office supplies, cell phones, copiers, vehicles, fleet fuel cards, EZ pass).* Preparation of analytical reports and invoices.* Provide technical assistance to County user personnel of the automated purchasing system.* Assist County personnel to resolve purchasing related problems.* Resolve any pricing discrepancies on Purchase Orders with Controller's office.* Advise the Director and/or Deputy Director of Purchasing of any issues affecting the County or the County departments.* Participate where assigned by the Director on committees or special projects.* Develop a working knowledge of contracts available for County procurement.* Assist with mailroom operations, as needed.* Perform all other duties, tasks, and special projects related to position as required.**MINIMUM QUALIFICATIONS*** Completion of a standard high school course supplemented with experience in a purchasing environment or high school or college courses in business, finance, marketing, accounting, logistics, transportation or related field or any equivalent combination of education and experience which provides the required knowledge, experience, skills and abilities.**KNOWLEDGE, SKILLS AND ABILITIES*** Strong professional ethics* Ability to follow office protocols and County procurement code* Ability to handle and resolve problems in a timely manner* Ability to work independently and remain focused on task* Accurate and detail oriented* Excellent organizational skills* Able to carry tasks to completion* Strong interpersonal skills* General knowledge and understanding of the procurement process* Ability to use Microsoft Office Suite, familiar with spreadsheets* Ability to multi-task and revise priorities, based on changing deadlines and demands* Discretion in the handling of confidential information**REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES*** Pre-Employment Background and Reference Check**PHYSICAL REQUIREMENTS/WORK ENVIRONMENT*** While performing the duties of this position, the employee is frequently required to sit, stand, walk and talk and listen.* Occasionally the employee will be required to travel by car to other county locations for meetings.* Occasionally the employee will need to lift 50 lbs or less. This is \"mainly\" a desk position using a computer and phone to communicate.The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits.Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.Working for Lancaster County offers not just a job, but a chance to thrive both professionally and personally. The benefits package for full-time employees, including paid time off, health insurance and flexible healthcare plans, ensures that you feel valued and supported in your role. With employee assistance program, tuition reimbursement and more, you'll have the resources you need to provide excellent service to the 550,000 residents of Lancaster County.With 1,600 full-time employees and 300 part-time employees spread across 40 departments, there are plenty of opportunities for growth and development within the county. Whether you're interested in human services, public safety, administration, or any other field, there's a place for you to make a difference and advance your career.Lancaster County itself is a vibrant and diverse community, offering something for everyone. From the peaceful farmland to the bustling city and towns, there's always something new to discover. Whether it's exploring farmers markets, enjoying local cuisine, or immersing yourself in the rich history of the area, Lancaster County has endless opportunities for you and your family to learn, explore, and enjoy. Joining the team at Lancaster County means becoming part of a community dedicated to maintaining and improving this wonderful place we call home.