Buyer

Odessa College; Odessa (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

Odessa College is seeking a Buyer to provide purchasing and financial support, including obtaining quotes, evaluating bids, preparing bid analyses, processing purchase orders, and creating requisitions. The role also serves as the primary backup to the Accounts Payable Clerk and audits credit card statements and direct pay requests to ensure proper authorization and fund allocation.

The position requires strong Excel and Word skills, four years of accounts payable or purchasing experience, and

Qualifications

• Requires high school diploma or GED and at least 4 years of accounts payable or purchasing experience.
• Excellent Microsoft Excel and Microsoft Word skills.
• Typing speed of 50–60 words per minute with accurate data entry.
• Ten-key proficiency by touch and ability to create Excel files.

Responsibilities

• Obtain price quotes and solicit bids in accordance with Odessa College policies and applicable laws.
• Process, analyze, and evaluate bids for compliance with specifications and procedures.
• Prepare spreadsheets to analyze bids, pricing, vendors, and purchasing data.
• Process purchase orders and ensure information, approvals, and funding are accurate.
• Create and process purchase requisitions following budget and purchasing procedures.
• Perform clerical duties and maintain accurate purchasing records and documentation.
• Audit credit card statements and supporting documentation for accuracy and proper allocation.
• Audit direct-pay requests for required signatures and sufficient funds before processing.
• Supervise Accounts Payable functions to ensure procedures are followed and controls maintained.
• Provide guidance to departments to ensure compliance with policies and regulations.

Skills

Microsoft Excel

Microsoft Word

Typing 50-60 wpm

Ten-key

Education

High School Diploma or GED

Job description

The Buyer provides purchasing and financial support for Odessa College by obtaining price quotes, processing and evaluating bids, preparing bid analysis spreadsheets, and processing and verifying purchase orders. The position is also responsible for creating requisitions, performing clerical and administrative duties related to purchasing, and serving as the primary backup to the Accounts Payable Clerk. Additional responsibilities include auditing college credit card statements and accurately allocating credit card expenditures to the appropriate accounts and departments.

Specific Position Duties

• Obtain required price quotes and solicit bids in accordance with Odessa College purchasing policies, procedures, and applicable laws and regulations.
• Process, analyze, and evaluate bids to ensure compliance with specifications, purchasing requirements, and established college procedures.
• Prepare spreadsheets and other documentation to analyze and compare bids, pricing, vendors, and related purchasing information.
• Process purchase orders and verify that all required information, documentation, approvals, and account funding are accurate and complete.
• Create and process purchase requisitions in accordance with established college purchasing and budget procedures.
• Perform clerical and administrative duties related to purchasing activities, including maintaining accurate records and documentation.
• Audit credit card statements and supporting documentation to ensure expenditures are accurate, properly authorized, and appropriately charged to the correct accounts.
• Audit direct pay requests to ensure appropriate supporting documentation, required signatures, and sufficient account funds are provided prior to processing.
• Supervise and oversee Accounts Payable functions to ensure established procedures are followed, internal controls are maintained, and processes are efficient and effective.
• Monitor Accounts Payable activities and provide guidance to ensure compliance with Odessa College policies, procedures, and applicable regulations.
• Provide training to employees regarding requisitions, budgeting, purchasing procedures, and related financial processes.
• Maintain bid documentation and related purchasing records within the College’s digital imaging system to ensure accurate recordkeeping and compliance with applicable laws, regulations, and institutional requirements.
• Assist faculty and staff with purchasing, requisition, budget, accounts payable, and credit card procedures and provide guidance regarding established processes.
• Communicate with vendors, faculty, staff, and other college personnel regarding purchasing, accounts payable, and related financial matters.
• Maintain confidentiality and exercise appropriate judgment when handling financial, purchasing, and employee information.
• Participate in campus committees, meetings, and institutional activities as assigned.
• Perform other related duties and responsibilities as assigned.

Minimum Qualifications

• High school diploma, GED , or higher education.
• A minimum of four (4) years of on-the-job experience in accounts payable and/or purchasing.
• Excellent Microsoft Excel and Microsoft Word skills.
• Typing speed of 50–60 words per minute.
• Ten-key proficiency by touch.
• Ability to create Excel files.
• Exceptional organizational and multitasking skills.
• Ability to work with minimal supervision.
• Professional verbal and written communication skills.

Preferred Qualifications

Hiring range

Work Hours

Work Hours Summer- Monday thru Thursday 7:30 a.m.-12:00 p.m. and 1:00 p.m. til 5:30 p.m. Closded on Fridays Fall- Monday thru Thursday 8:00a.m.-12:00 p.m. and 1:00 p.m. til 5:30 p.m., Friday 8:00 a.m. till 1:00 p.m.

Required fields are indicated with an asterisk (*)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Transcripts

Optional Documents

Odessa College
201 W. University Blvd.
Odessa, Tx 79764