Buyer

Phoebe Putney Health System; Albany, Northern (GA, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Phoebe Putney Health System is seeking a Buyer to procure supplies, equipment, and services for the hospital and affiliated entities. You will serve as first-level support for purchasing inquiries and respond to calls promptly.

Requires a Bachelor’s degree in business administration (or an associate degree with 4+ years' experience) and 1–2 years of purchasing experience. Strong negotiation and vendor management skills are essential.

Qualifications

• Bachelor’s degree in business administration required; associate degree with 4+ years of relevant experience acceptable.
• 1–2 years of purchasing experience required.
• Not applicable for licenses or certifications.

Responsibilities

• Perform common purchasing duties and other duties as assigned.
• Procure supplies, equipment and services for the hospital and affiliates.
• Process requests within 24 hours of receipt.
• Update purchasing files and maintain records.
• Follow up on purchases to ensure timely delivery.
• Manage returns for supported customers.
• Assist departments during budgeting sessions as a purchasing resource.
• Negotiate pricing and contracts.
• Ensure purchases are invoiced correctly and reconcile discrepancies.
• Investigate pricing issues and resolve shortages with vendors.
• Update PO lines with comments about discrepancies.

Skills

Negotiation

Vendor relations

Communication

Problem solving

Education

Bachelor's degree in business administration

Associate degree with 4+ years relevant experience

Tools

ERP system

Purchasing software

Job description

Job Summary

The Buyer is responsible for the procurement of supplies, equipment, and services used by the hospital and affiliated corporate organizations. Being the first level support for all calls coming into Purchasing, they research and respond to all calls.

Qualifications

Bachelor’s degree in business administration (Required) ;In lieu of a bachelor’s degree; an associate degree and a Minimum of 4 years additional relevant experience is acceptable.

Work Experience

1 - 2 years’ Experience in Purchasing (Required)

Licenses and Certifications

Not Applicable - No Certification and Licensure Requirements Required or Preferred

Essential Functions

• Common purchasing duties and other duties as assigned.
• Responsible for the procurement of supplies, equipment and services for the hospital and affiliated corporate organizations.
• Process requests for supplies, equipment and services within 24 hours of receipt.
• Provides updates and new adds for the maintenance of the purchasing computer files.
• Follow up on purchases to ensure timely delivery and/or completion of the procurement process.
• Manages returns for supported customers.
• Functions as the resource to departments they support in offering assistance during budgeting sessions.
• Negotiates pricing and contracts.
• Ensures that purchases are invoiced correctly.
• Reconciles discrepancies and errors on invoices so that vendors may be paid within the terms of the invoice.
• Investigates and resolves pricing issues.
• Contacts vendors to resolve issues with shortages.
• Ensures that purchase order lines are updated or have comments added about discrepancies.

Additional Duties

• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current Knowledge in present areas of responsibility to include any specialty certification requirements (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
• Wears protective clothing and equipment as appropriate.