Business Systems Analyst 3

ACS Professional Staffing; Vancouver (WA); On-site; USD 69,000 - 99,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with employer match

Paid holidays

PTO starting at 10 days

Job summary

ACS Professional Staffing is seeking a Business Systems Analyst 3 to establish and maintain a training records repository in support of the Safety Organization. The role involves coordinating with SMEs, stakeholders, and multiple departments to ensure compliance with AHJ guidance and OSHA requirements.

The candidate will leverage LMS, Adobe, Cority, ISN, Procore, and Microsoft products to input, retrieve, analyze, and report on training data. On-site work in Vancouver, WA is required.

Qualifications

• Associate or bachelor’s degree preferred in data/analytics or related fields.
• Extensive experience with LMS and safety training recordkeeping.
• Proficiency with Adobe, MS Office, and data analysis tools.
• Experience in federal/state safety training requirements is a plus.

Responsibilities

• Establish and maintain an LMS repository as the source of record for safety training compliance.
• Input and manage training records for personnel and contractors.
• Generate periodic reports and analytics for stakeholders.
• Collaborate with SMEs and stakeholders to meet regulatory requirements.

Skills

LMS experience

Data analysis

Microsoft Office

Adobe Acrobat Pro

Communication

Education

Bachelor's or Associate degree in data science or related

8+ years experience with bachelor's

10 years with associate degree

12 years without degree

Tools

Cority

ISN

Procore

Microsoft Office

Adobe Acrobat Pro

SharePoint

Job description

Location:

Vancouver, Washington

Type:

Contract

Job #:

8842

Overview:

ACS Professional Staffing is looking for an employee to work on-site with our client. This Business Systems Analyst 3 will establish and maintain training records in support of the Safety Organization Internal Operations group to help ensure the agency and its contracted business partners remain in compliance with safety training requirements. This role will work with Subject Matter Experts (SMEs) in the Safety Organization, its stakeholders, and multiple internal department representatives to establish, maintain, and analyze training requirements and track their completion, compliance, authenticity, and frequency needs in accordance with federal, state, agency, and Authority Having Jurisdiction (AHJ) guidance. The position will rely heavily on the ability to use various Learning Management System (LMS) applications, Adobe, Cority, ISN, Procore, Microsoft products, and other available software programs for data input, retrieval/mining, and analysis. This full-time position is located in Vancouver, WA.

Pay range:

$50.53 - $72.19

Benefits:

• Paid holidays: 11
• PTO: Starting at 10 days
• Sick Leave: Up to 56 hours per year (prorated based on start date)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions - employer match up to 4%)

Other benefits include the following:

• Calm App
• LifeBalance Discount Program

Responsibilities:

• Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency's sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below: Cority Occupational Safety and Health Information System (OSHIS) Department of Energy (DOE) Learning Nucleus ISNetworld Procore Microsoft SharePoint HRMIS Corrigo
• Facilitate the collection of individual training records, input all records into system, and set parameters for the management and retrieval of the specific data points associated with personnel and contracted business partners that the organization has an OSHA host employer requirement to oversee.
• Utilize the Position Hazard Analysis (PHA) form for all workers who have a safety training requirement. Provide feedback to stakeholders of the forms use and help in the process improvement of the efficiency and function of the form.
• Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SMEs to establish the safety training database parameters to meet agency requirements, inform executive safety strategic initiatives, forecast agency budget, personnel, and safety training vendor contracting needs.
• Keep safety training data current and maintained in the system to the degree required through agency and federal recordkeeping criteria and requirements.
• Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.
• Support the maintenance of Safety and Occupational Health Manual (SOHM), Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS), Work Standards, and other agency documents during the scheduled content review by providing technical safety training requirements reports on what has been met and any identified safety training deficiencies.
• Analyze safety training records to identify areas of concern showing deficiency with established agency safety training requirements. Develop recommendations for committees and executives to ensure compliance with established agency safety training requirements.
• Establish a notification system that alerts workers and business partners that need upcoming or past due safety training which serves to inform individuals and escalates through a chain of command to additional personnel when requirements are inadequate or not in compliance.
• Collaborate with NFB and stakeholders to obtain in-depth understanding of safety training requirements.
• Produce documents that meet organizational and safety consensus standards that are appropriate for the intended audience regarding safety training requirements.
• Conduct technical interviews to obtain knowledge for documentation of safety training requirements.
• Assist in the coordination, planning, and scheduling of safety training in support of specific training programs with identified stakeholders. In-person presence and travel is required for meetings within the operational areas / field sites. This work may last up to a week on a quarterly basis and as needed for scheduled committee and group meetings.
• Collaborate with other departments as necessary to meet specific training program requirements.
• Conduct, facilitate, and/or support the compilation and analysis of technical source data necessary for training program development.
• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know).
• Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.
• Validate official records are accurately maintained for auditing purposes.

Requirements:

• Associate or bachelor's degree in data science, data analytics, business analytics, data modeling, mathematics, statistics, computer science, or applicable fields is preferred.
• 8 years of experience is required with a bachelor's degree in applicable fields.
• 10 years of experience is required with an associate degree in applicable fields.
• 12 years of experience is required without a degree or applicable degree.
• Experience should include a combination of work-related experience on-the-job training and/or vocational training and should be consistent with the specific requirements listed in the tasks above and progressively more technical in nature.
• Proficiency in the use of a learning management system and associated database software programs utilized to establish and maintain personnel training and effective technical administrative recordkeeping skills is required.
• Proficiency in the use of Adobe Acrobat Pro and the full Microsoft Office applications for the purposes of creating Access database, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.
• Demonstrated experience with safety training and understanding of safety and occupational health environment sufficient to explain technical issues to a disparate range of technical and non-technical clients.
• Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.
• Knowledge of various safety and occupational health consensus standards and guidelines.
• Knowledge of learning and development best practices.
• A proven track record of training program development and management.
• Excellent leadership skills.
• Excellent written and oral communication skills.
• Valid U.S. Driver's License is required.
• Work sponsorship is not available at this time.
• Third-party candidates will not be considered for this position.
• Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company.
• This particular position requires U.S. citizenship.
• ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law.
• The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

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