Engineering Operations Specialist 2

ACS Professional Staffing; Vancouver (WA); On-site; USD 51,000 - 73,000; Full time

Benefits offered by this job

Paid holidays

PTO

Sick Leave

401k with employer match

Life/AD&D

Job summary

ACS Professional Staffing is seeking an Engineering Operations Specialist 2 to work on-site in Vancouver, WA. This role provides materials coordination and supports government-furnished project materials, ensuring availability per contract and work schedule.

The position collaborates with Construction and Maintenance Services supervisors, CORs, contract specialists, and external stakeholders, using ERP and reporting tools to keep projects on track.

Qualifications

• High school diploma or equivalent is required.
• Bachelor's degree preferred in business administration, supply and logistics management, construction management, engineering, or related field.
• 5 years of engineering operations experience supporting construction logistics, engineering operations, or related field are required.

Responsibilities

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and MR Order Status Reports for long lead items to validate materials for projects are ordered and available at NTP.
• Provide construction contractors with detailed lists of project materials and quantities required.
• Provide external stakeholders with written/verbal overview of material procedures.
• Run pre-defined reports to identify materials that will not be available and notify the project team.
• Monitor material status and alert Project Manager of any issues; assist in expediting materials as needed.
• Coordinate with Ross Warehouse to arrange pickup or shipping of project materials and schedule release to contractors.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Education

High school diploma or equivalent

Bachelor's degree in business administration, supply and logistics management, construction management, engineering, or related field

Tools

Oracle ERP

Excel VBA

SharePoint

Power BI

Job description

Location: Vancouver, Washington Type: Contract Job #8833

Overview

ACS Professional Staffing is looking for an employee to work on-site with our client. This Engineering Operations Specialist 2 position will provide materials coordination and support to the Construction and Maintenance Services group and assist in validating that government-furnished project materials are available to construction contractors as indicated in the contract release and work schedule. This role will collaborate closely with Construction and Maintenance Services supervisors, Specialty Services supervisors, Central Electrical Services supervisors, Contracting Officer's Representatives, Contract Specialists, Contracting Officers, Investment Recovery personnel, Shipping and Receiving personnel, and a variety of internal and external customers. This full-time position is located in Vancouver, WA.

Pay range

$24.70 - $35.29

Benefits

• Paid holidays: 11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit options available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, LifeBalance Discount Program

Responsibilities

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• With oversight and approval from the manager, Contracting Officer's Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholders with a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.
• With oversight and approval from manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory.
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures.
• Using established guidelines and procedures process material returns.
• Collaborate and coordinate with Investment Recovery (IRC) for the return of project materials for future utilization or disposal.
• Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor.
• Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested.
• Extract BES, Asset Suite and Power BI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the manager in resolving the discrepancies identified.
• Participate in the group improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with staff to determine best practices and assisting with the development / drafting of procedural changes, updating workflow processes, and defining subsequent associated training.
• As requested, assist in the above areas and with other assigned tasks related to the delivery of government-furnished materials to construction contractor.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements.
• Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP)).
• Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures.
• Validate official records are accurately maintained for auditing purposes.

Requirements

• High school diploma or equivalent is required.
• Bachelor's degree in business administration, supply and logistics management, construction management, engineering, or a closely related technical field is preferred.
• 5 years of engineering operations experience supporting construction logistics, engineering operations, or a related field is required.
• Technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records, and control systems for the acquisition, accountability, control, and disposal of facilities, equipment, materials, supplies, and other resources.
• Experience with Oracle-based Enterprise Resource Planning (ERP) software.
• Experience with Excel Visual Basic for Applications (VBA).
• Working knowledge of SharePoint sufficient to enter and retrieve data.
• Extremely detail-oriented and capable of working independently in support of multiple complex projects.
• Able to identify problems and articulate them to leadership in a clear and timely manner.
• Possesses oral communication skills sufficient to convey technical advice and information to clients and coworkers with varying levels of subject matter understanding.
• Comfortable working within established rules, guidelines, and processes.
• Excellent customer service and communication skills.
• Calm and customer-oriented demeanor in fast-paced and sometimes stressful environments.
• Strong organizational, multitasking, and attention-to-detail skills.
• Able to manage support for assigned projects and, using established guidelines, provide informed recommendations and advice to clients to achieve desired outcomes.
• Valid U.S. driver's license is required.
• Work sponsorship is not available at this time.
• Third-party candidates will not be considered for this position.
• Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

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