Business Systems Analyst 3

CorSource; Portland, Northern (OR, KY); Hybrid; USD 90,000 - 115,000; Full time

Job summary

CorSource Technology Group is seeking a Business Systems Analyst 3 to establish and maintain training records for safety compliance. The role involves working with SMEs across the Safety Organization Internal Operations to track training completion, authenticity, and frequency using LMS systems and Microsoft products.

The ideal candidate will have strong data management skills, experience with LMS platforms, and capability to generate reports for leadership.

Qualifications

• Experience with learning management systems and database software for training records.
• Proficiency with Adobe Acrobat Pro and Microsoft Office for reports and documentation.

Responsibilities

• Establish and maintain LMS repository for safety training compliance.
• Input and manage individual training records and data points.
• Prepare periodic reports, graphics, and presentations for stakeholders.
• Collaborate with SMEs and stakeholders to define training database parameters.
• Travel for in-person meetings as required.

Skills

Data analysis

Training coordination

Stakeholder communication

Education

Associate or Bachelor's degree in data science or related field

Tools

LMS systems

Adobe Acrobat Pro

Microsoft Office

Job description

We are CorSource Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.

[e-mail], 503-726-4545

19883 Business Systems Analyst 3 (N-IT) 12 months Vancouver

This position closes to submittals on October 5th.

Position requires the ability to meet federal background and compliance requirements.

OVERVIEW

Assignment

This contract Business Systems Analyst 3 assignment will establish and maintain training records in support of the Safety Organization Internal Operations (NFB) at the company to help ensure the agency and its contracted business partners remain in compliance with safety training requirements. This assignment will work with Subject Matter Experts (SMEs) in the Safety Organization, its stakeholders, and with multiple internal department representatives to establish, maintain, and analyze training requirements to track their completion, compliance, authenticity, and frequency needs per federal, state, agency, and Authority Having Jurisdiction (AHJ) guidance. The assignment will rely heavily on the ability to use various Learning Management System (LMS) applications, Adobe, Cority, ISN, Procore, Microsoft products, and other available software programs that perform data input, retrieval/mining, and analysis.

Organization

The Safety Organization Internal Operations (NFB) is responsible for safety program leadership, direction, communication, and process improvement. NFB administers the agency’s safety strategic initiatives to sustain safety as an agency core value. NFB is responsible for managing and analyzing data, metrics, and stakeholder input to drive positive effects in resource planning, program development, training, and safety oversight. NFB has a diverse range of personnel and functions to meet agency goals. Personnel consist of SMEs for various hazards, Management and Program Analysts, Safety and Occupational Health Managers, Incident Assessment Program Managers, Human Occupational Performance Specialist, Training Coordinator, and Data Analyst. The functions of NFB include managing the Safety and Occupational Health Manual (SOHM), developing safety policies and procedures, partnering with agency safety committees, advising executive leadership, executing safety strategic initiatives, performing risk assessments, and analyzing data to inform work groups on process improvement. This assignment calls for a self-motivated, professional team player with strong data management and interpersonal communication skills.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

• Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency’s sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below:

• Cority Occupational Safety and Health Information System (OSHIS)
• Department of Energy (DOE) Learning Nucleus
• ISNetworld
• Procore
• Microsoft SharePoint
• HRMIS
• Corrigo

• Facilitate the collection of individual training records, input all records into system, and set parameters for the management and retrieval of the specific data points associated with the personnel and contracted business partners that the company has an OSHA host employer requirement to oversee.
• Utilize the Position Hazard Analysis (PHA) form for all the workers who have a safety training requirement. Provide feedback to stakeholders of the forms use and help in the process improvement of the efficiency and function of the form.
• Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SMEs to establish the safety training database parameters to meet agency requirements, inform executive safety strategic initiatives, forecast agency budget, personnel, and safety training vendor contracting needs.
• Keep safety training data current and maintained in the system to the degree required through agency and federal recordkeeping criteria and requirements.
• Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.
• Support the maintenance of the Safety and Occupational Health Manual (SOHM), Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS), Company Work Standards, and other agency documents during the scheduled content review by providing technical safety training requirements reports on what has been met and any identified safety training deficiencies.
• Analyze safety training records to identify areas of concern showing deficiency with established agency safety training requirements. Develop recommendations for committees and executives to ensure compliance with established agency safety training requirements.
• Establish a notification system that alerts workers and business partners that need upcoming or past due safety training which serves to inform individuals and escalates through a chain of command to additional personnel when requirements are inadequate or not in compliance.
• Collaborate with NFB and stakeholders to obtain in-depth understanding of safety training requirements.
• Produce documents that meet the company and safety consensus standards that are appropriate for the intended audience regarding safety training requirements.
• Conduct technical interviews to obtain knowledge for documentation of safety training requirements.
• Assist in the coordination, planning, and scheduling of safety training in support of specific training programs with identified stakeholders.
• In-person presence and travel is required for meetings within the company’s operational areas / field sites. This work may last up to a week on a quarterly basis and as needed for scheduled committee and group meetings.
• Collaborate with other departments as necessary to meet specific training program requirements.
• Conduct, facilitate, and/or support the compilation and analysis of technical source data necessary for training program development.
• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

• Associate or bachelor’s degree in data science, data analytics, business analytics, data modeling, mathematics, statistics, computer science, or applicable fields is preferred.

• 8 years of experience is required with a bachelor’s degree in applicable fields.
• 10 years of experience is required with an associate degree in applicable fields.
• 12 years of experience is required without a degree or applicable degree.

• Experience should include a combination of work-related experience on-the-job training and/or vocational training and should be consistent with the specific requirements listed in the tasks above and progressively more technical in nature.

Required Technical Skills & Experience (required on matrix)

• Proficiency in the use of a learning management system and associated database software programs utilized to establish and maintain personnel training and effective technical administrative recordkeeping skills is required.
• Proficiency in the use of Adobe Acrobat Pro and the full Microsoft Office applications for the purposes of creating Access database, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.

All qualified applicants at CorSource Technology Group will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.