Business Systems Administrator

Veritas Search Group; Irvine (CA); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Veritas Search Group seeks a Business Systems Administrator to manage and optimize enterprise applications across health system operations. You will coordinate onboarding, access, and support for EHR/EMR, ERP, HRIS, Finance, and other critical systems.

The role requires hands-on administration, troubleshooting, and strong communication with IT, clinical, and business teams. Hybrid work near Irvine, CA, with a focus on process improvement and security compliance.

Qualifications

• 5+ years of experience in business systems administration, enterprise application support, or a related IT function.
• Hands-on experience administering multiple SaaS and enterprise business applications.
• Experience with user provisioning, role-based access, permissions, application troubleshooting, and technical support.
• Strong understanding of business workflows, application administration, and process documentation.
• Experience supporting healthcare operations, EHR/EMR systems, practice management, or Revenue Cycle applications preferred.
• Experience coordinating with business stakeholders, IT teams, and third-party software vendors.
• Familiarity with Microsoft 365, Jira, ServiceNow, Monday.com, NetSuite, Paylocity, Bill.com, Salesforce, HRIS/ERP, or comparable platforms preferred.
• Ability to quickly learn and support new applications without requiring extensive platform-specific experience.
• Knowledge of healthcare privacy, security, and application access requirements.

Responsibilities

• Provide day-to-day administration, maintenance, and support for enterprise applications, including EHR/EMR, ERP, HRIS, Finance, and operational systems.
• Manage user onboarding, account creation, access provisioning, permissions, role assignments, and account deactivation.
• Serve as a primary point of contact for application support, troubleshooting, issue resolution, and vendor escalations.
• Coordinate application setup and access requirements for new employees, existing employees, and changing business needs.
• Partner with IT, Operations, Finance, HR, Revenue Cycle, and clinical teams to understand application requirements and business workflows.
• Develop, document, and maintain standardized processes for application administration, user access, approvals, and support.
• Identify and resolve application issues, perform root-cause analysis, and coordinate technical resources as needed.
• Evaluate application changes and their downstream impact on business processes, security, reporting, and operational workflows.
• Support application configurations, updates, testing, maintenance, and ongoing optimization.
• Provide basic application training and guidance to end users regarding system functionality and support procedures.
• Coordinate with software vendors and internal teams to manage application issues, support requests, and system improvements.
• Identify opportunities to streamline workflows, improve application usability, and enhance operational efficiency.

Skills

Business systems

SaaS apps

Access management

Healthcare IT

Vendor coordination

Workflow documentation

Troubleshooting

Cross-functional

Communication

Tools

Microsoft 365

Jira

ServiceNow

Monday.com

NetSuite

Paylocity

Bill.com

Salesforce

HRIS/ERP

Job description

This role requires candidates who are currently authorized to work in the U.S. without sponsorship, and C2C arrangements are not accepted. This role is hybrid near Irvine, CA.

Position Summary

The Business Systems Administrator is responsible for the administration, support, and optimization of enterprise business applications within a growing healthcare organization. This role serves as a key liaison between IT, business operations, clinical teams, Finance, HR, and external vendors to ensure applications function effectively and support operational needs.

The ideal candidate is a hands-on application administrator with strong troubleshooting, organizational, and communication skills. This individual will manage user onboarding, application access, permissions, system support, and workflows across multiple enterprise platforms while identifying opportunities to improve processes and efficiency.

Key Responsibilities

• Provide day-to-day administration, maintenance, and support for enterprise applications, including EHR/EMR, ERP, HRIS, Finance, and operational systems.
• Manage user onboarding, account creation, access provisioning, permissions, role assignments, and account deactivation.
• Serve as a primary point of contact for application support, troubleshooting, issue resolution, and vendor escalations.
• Coordinate application setup and access requirements for new employees, existing employees, and changing business needs.
• Partner with IT, Operations, Finance, HR, Revenue Cycle, and clinical teams to understand application requirements and business workflows.
• Develop, document, and maintain standardized processes for application administration, user access, approvals, and support.
• Identify and resolve application issues, perform root-cause analysis, and coordinate technical resources as needed.
• Evaluate application changes and their downstream impact on business processes, security, reporting, and operational workflows.
• Support application configurations, updates, testing, maintenance, and ongoing optimization.
• Provide basic application training and guidance to end users regarding system functionality and support procedures.
• Coordinate with software vendors and internal teams to manage application issues, support requests, and system improvements.
• Identify opportunities to streamline workflows, improve application usability, and enhance operational efficiency.

Qualifications

• 5+ years of experience in business systems administration, enterprise application support, or a related IT function.
• Hands-on experience administering multiple SaaS and enterprise business applications.
• Experience with user provisioning, role-based access, permissions, application troubleshooting, and technical support.
• Strong understanding of business workflows, application administration, and process documentation.
• Experience supporting healthcare operations, EHR/EMR systems, practice management, or Revenue Cycle applications preferred.
• Experience coordinating with business stakeholders, IT teams, and third-party software vendors.
• Familiarity with Microsoft 365, Jira, ServiceNow, Monday.com, NetSuite, Paylocity, Bill.com, Salesforce, HRIS/ERP, or comparable platforms preferred.
• Ability to quickly learn and support new applications without requiring extensive platform-specific experience.
• Knowledge of healthcare privacy, security, and application access requirements.

Skills and Abilities

• Strong analytical, troubleshooting, and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple applications and competing priorities.
• Strong communication skills across technical, clinical, operational, and executive teams.
• Ability to identify issues, coordinate resources, and drive timely resolution.
• Proactive, detail-oriented approach to application administration and user support.
• Ability to develop and consistently execute standardized workflows and procedures.
• Strong sense of ownership, accountability, and follow-through.
• Customer-focused mindset with a commitment to continuous improvement and operational excellence.