Business Support Specialist Sr - Facility Account Management

University of Missouri System; Columbia Township (MO); On-site; USD 27,000 - 40,000; Full time

Job summary

The University of Missouri System’s Division of Animal Sciences seeks a Senior Business Support Specialist to manage divisional fiscal operations, facilities, vehicles, and service accounts. The role includes overseeing procurement, income management, and monthly reporting to ensure efficiency and accountability across the division.

Responsibilities cover processing expenditures, journal entries, and distributing financial reports, while guiding faculty and staff on funding, policies, and

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• At least 2 years of experience related to fiscal operations or business support.

Responsibilities

• Review and approve requisitions, vouchers and one-card charges for division expenses, ensuring policy compliance and proper documentation.
• Process non-catalog requisitions and equipment purchases as requested.
• Process deposits and cash handling for various payments (CRR/ARR, checks, wire transfers).
• Review, approve and reconcile monthly expenditures for allowability and accuracy.
• Prepare and distribute monthly financial reports to faculty and staff.
• Inform and assist faculty, staff and students regarding funding availability and fiscal/purchasing policies.
• Prepare and process monthly billing and internal service entries for division service accounts (copier, vehicle usage, lab services).
• Track monthly income and expenses to help set fee schedules and enhance operational efficiency.
• Manage divisional utilities purchasing card and ensure timely payment of invoices.
• Manage and track division-owned vehicles, including usage, maintenance, and fuel cards.

Education

Bachelor's degree

Job description

Hiring Department

Division of Animal Sciences.

Job Description

The University of Missouri's Division of Animal Sciences seeks an experienced Business Support Specialist Sr to help manage divisional fiscal operations. This position is responsible for managing and maintaining the financial and operational records associated with division managed facilities, vehicles, and service accounts, including direct oversight of fiscal processes and related functions that support the division's overall efficiency and accountability.

Key Duties Performed by This Position Will Include:

Procurement/Income Management

• Review and approve requisitions, vouchers and one-card charges for division related expenses, ensuring fiscal policy is followed and proper documentation is provided
• Process non-catalog requisitions and equipment purchases as requested
• Process CRR and ARR deposits as various checks, wire transfers and cash are received

Fiscal Oversight, Administration and Reporting

• Review, approve and reconcile monthly expenditures in the financial system for allowability, accuracy and proper documentation
• Research expenditures and process appropriate expense corrections when necessary
• Process journal entries, correcting entries and transfer journal entries as needed
• Process, review for accuracy, and distribute monthly financial reports to faculty and staff
• Inform and assist faculty, staff and students regarding funding availability, account usage, fiscal and purchasing policies, and other university processes as needed

Division Facility Account Management

• Prepare and process monthly billing and internal service entries for division service accounts, including copier, poster printer, vehicle usage, building/farm/center fees, and laboratory services
• Track and evaluate monthly income and expense data to assist management in establishing fee schedules and making informed decisions about facility costs and operational efficiency.
• Manage and reconcile the divisional utilities purchasing card for all utility expenses at outlying farms managed by Animal Sciences, ensuring proper documentation, account coding, and timely payment of invoices.
• Manage and track all information related to division-owned vehicles, including usage, maintenance, parking, WEX fuel cards, and other associated requirements.

Other related fiscal duties as assigned

Shift

Monday - Friday, 8:00 a.m. - 5:00 p.m. Others as needed

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $19.25 - $28.85 per hour

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: Salary Plan # GGS 008

University Title: SENIOR BUSINESS SUPPORT SPECIALIST

To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine your university title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.