Fiscal Specialist – Thompson Center

University of Missouri - Columbia; Columbia Township (MO); On-site; USD 23,000 - 32,000; Full time

Job summary

The Thompson Center for Autism & Neurodevelopment at the University of Missouri - Columbia is seeking a Fiscal Assistant to support daily financial operations and ensure compliance with university policies. The role interfaces with the department's Fiscal Lead to process reimbursements, vendor payments, and journal entries, contributing to research, education, and outreach initiatives.

Responsibilities include reconciliation, procurement coordination, banking deposits, and documentation for

Qualifications

• Associate's degree or equivalent combination of education and experience; at least 2 years of relevant experience.
• Proficiency with Excel and MS Office applications.
• Experience with financial systems, account reconciliation, purchasing, or bookkeeping preferred.

Responsibilities

• Process employee reimbursements and vendor invoice payments.
• Complete monthly OneCard reconciliations and ensure supporting documentation is submitted.
• Purchase departmental supplies and coordinate procurement per University policies.
• Prepare journal entries, correcting entries, and internal service transactions.
• Reconciling non-grant accounts and investigating discrepancies as needed.
• Track and report professional development funds for faculty and staff.

Skills

Attention to detail

Organizational skills

Communication skills

Excel

Multitasking

Customer service

Financial systems experience

Education

Associate's degree or equivalent

Tools

Marketplace system

University financial systems

Job description

Hiring Department

The Thompson Center

Job Description

The Thompson Center for Autism & Neurodevelopment is pleased to announce an opening for a Fiscal Assistant. This position works closely with the department's Fiscal Lead to support daily financial operations and ensure compliance with University fiscal policies and procedures.

The Thompson Center is a growing and collaborative organization comprised of faculty, staff, and students from the College of Education, College of Health Sciences, MU Health Care, and the School of Medicine. The Fiscal Assistant plays a key role in supporting the Center's financial processes and contributing to its mission of providing exceptional clinical care, research, education, and outreach services.

Primary Responsibilities

• Process and monitor employee reimbursements and vendor invoice payments.
• Complete monthly OneCard reconciliations and ensure timely submission of supporting documentation.
• Purchase departmental supplies and coordinate procurement activities in accordance with University policies.
• Prepare journal entries, correcting entries, and internal service transactions.
• Reconcile non-grant accounts and investigate discrepancies as needed.
• Assist with tracking and reporting professional development funds for faculty and staff.
• Process, reconcile, and maintain documentation for research cash advances.
• Prepare research participant payment vouchers and reconcile participant gift card distributions.
• Assist with the creation, uploading, and registration of professional development and training opportunities within the University's Marketplace system.
• Process cash and check deposits through University web applications and coordinate bank deposits as required.
• Maintain accurate financial records and supporting documentation for audits and reporting purposes.
• Provide general fiscal and administrative support to the department and assist with special projects as assigned.

Shift

Monday – Friday

8:00 a.m. – 5:00 p.m.

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Leadership Approach

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting deadlines.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with financial systems, account reconciliation, purchasing, or bookkeeping preferred.

Anticipated Hiring Range

Salary Range: $17.50 - $23.00 hourly

Grade: GGS - 007

University Title: FIN AND ACCTG SPECIALIST

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big‑city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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