Business Support, Facilities Support

JLL; South San Francisco (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave at 100%

Paid Time Off

Daily Pay

Job summary

JLL is hiring a Services Coordinator to ensure smooth collaboration between external vendors and internal teams at our facilities. You will manage vendor visits, logistic coordination, and regulatory compliance to support operational excellence.

This role involves working with planning, scheduling, instrumentation, and procurement teams in a regulated lab environment. Successful candidates will bring CMMS experience (SAP/Maximo/Corrigo), strong vendor coordination, and solid document control.

Qualifications

• Two years of experience in a similar role.
• Experience with work order management systems (CMMS).
• Knowledge of vendor coordination and documentation controls.

Responsibilities

• Escort external vendor providers to assigned laboratories safely and compliantly.
• Coordinate with stakeholders to ensure vendor visits occur as planned.
• Collaborate on pick up, shipment and receipt of instruments with relevant teams.
• Review vendor maintenance reports and quotes for timely processing.
• Communicate with Procurement and Finance to address financial issues.
• Document activities in a computer maintenance management system (e.g., SAP).
• Manage work orders and support instrument service documentation.

Skills

CMMS (SAP/Maximo/Corrigo)

Vendor coordination

Communication

Education

High school diploma

Associate in Instrumentation

Tools

SAP

Maximo

Corrigo

Microsoft Suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Services Coordinator plays a critical role in ensuring seamless collaboration between external vendor providers and internal stakeholders at JLL-managed facilities. This position is responsible for managing vendor visits, coordinating equipment logistics, and maintaining compliance with safety and regulatory standards. By facilitating efficient communication between vendors, end users, and cross-functional teams, this role directly supports operational excellence and contributes to JLL's commitment to delivering superior facility management services

What your day-to-day will look like:

• Escort external vendor providers in a safe and compliant manner to assigned laboratories
• Partner closely with stakeholders including vendors, end users, Planning & Scheduling, and Instrumentation teams to ensure vendor visits are executed as planned
• Collaborate with equipment owners, Planning & Scheduling, and Metrology to ensure timely pick up, shipment, and receipt of instruments
• Ensure timely receipt and review of necessary documents from vendors, including maintenance service reports and quotes
• Communicate with vendors, Procurement, and Finance to address any financial issues
• Document all activities clearly and concisely in a computer maintenance management system such as SAP
• Utilize computer maintenance management system to manage work order queue and collaborate with Instrumentation to review vendor service documents and close work orders

Required Qualifications:

• 2 years of experience in similar roles
• High school diploma
• Work order management systems experience/knowledge

Preferred Qualifications:

• Proficiency with computer maintenance management systems (e.g., SAP) or Maximo or Corrigo, Microsoft Suite
• Associate in Instrumentation
• Basic knowledge of cGMP (current Good Manufacturing Practices)
• Experience in pharmaceutical, laboratory, or regulated facility environments
• Familiarity with equipment logistics and vendor management processes
• Motivated to learn and identify gaps for continuous improvement
• Previous experience in facilities management or vendor coordination

Location: 40 Forbes Blvd, South San Francisco, CA 94080

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

79,960.00 - 85,280.00 USD per year

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.