Business Services Specialist II, Manheim

Cox Automotive; Tolleson (AZ); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Public holidays

Bereavement leave

Voting leave

Jury duty leave

Volunteer time off

Military leave

Parental leave

Job summary

Cox Automotive in Tolleson, AZ seeks a detail-oriented office professional to manage arbitration processes, coordinate vehicle inspections, and handle communications with auctions and dealerships.

You will enter data in AS/400, help improve workflows, support safety programs, and maintain inventory, while delivering friendly, reliable service in a fast-paced environment.

Qualifications

• High School Diploma or GED and 3 years office experience.
• Strong communication and interaction skills.
• Supervisory, office management, and organizational skills.
• Proficient with AS/400 systems.
• Detail-oriented and able to work under tight deadlines.
• Team-oriented, pleasant, and professional; able to work with others.

Responsibilities

• Oversee daily arbitration lists for Phoenix and Tucson.
• Enter inspections in VCF, update Salesforce notes, and manage send-outs.
• Respond to arbitration emails coordinating inspections, estimates, and rechecks.
• Develop and implement changes to enhance efficiency and transparency.
• Collaborate with reporting to support recon shops.
• Provide excellent customer service.
• Data entry in AS 400 and other systems.
• Maintain effective communications with customers.
• Maintain office inventory and ordering.
• Support safety activities and promote company values.
• Model professional behavior and respectful treatment of all employees.

Skills

Effective communication

Supervisory skills

Organizational skills

Problem solving

Teamwork

Customer service

Education

High School Diploma or GED

Tools

AS/400

Job description

What You\'ll Do:

• Arbitration Management: Oversee daily arbitration lists for Phoenix and Tucson, ensuring smooth operations.
• Inspection Coordination: Enter inspections in VCF, update Salesforce notes, and manage dealership send-outs.
• Email Handling: Respond to arbitration emails from various auctions, coordinating inspections, estimates, and rechecks.
• Process Improvement: Develop and implement changes to enhance efficiency and transparency.
• Collaboration: Work with reporting to facilitate cooperation across all recon shops (Mech, Body, Cert, etc.).
• Customer Service: Address inquiries and resolve issues, providing accurate and friendly service.
• Data Entry: Perform data entry in AS 400 and other systems as needed.
• Account Management: Maintain effective communications and ensure customer requirements are met.
• Inventory Management: Maintain and communicate office inventory and ordering.
• Safety Excellence: Support all safety activities and champion company values.
• Professional Growth: Set an example in behavior, championing company values and ensuring respectful treatment of all employees.

Who You Are:

Your knack for identifying and developing solutions will drive process efficiencies and transparency, making you an invaluable asset to our team.

Minimum:

• A High School Diploma/GED and 3 years office experience required.
• Strong communication and interaction skills required.
• Effective and competent supervisory, office management, and organizational skills required.
• Good computer and software knowledge, including AS400 essential.
• Must be well-organized, thorough, and attentive to details.
• Must be a self-starter able to work problems through to successful completion.
• Must be team-oriented, pleasant, and professional. Must be willing to work closely with others, often under tight time constraints.
• Ability to work well with others and maintain focus and productivity under compressed deadlines is required.
• Ability to sit or stand for prolonged periods of time.

Preferred:

• Experience in the automobile industry or the Auction business preferred.

USD 18.17 - 27.31 per hour

Compensation:

Hourly pay rate is in the range of $18.17 - $27.31/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets