Commercial Services Specialist II (Manheim)

Cox Automotive; Fontana (CA); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Bereavement leave

Vote/ Jury leave

Volunteer time off

Job summary

Cox Automotive is seeking a detailed-oriented professional to deliver comprehensive support to multiple account holders and coordinate complex vehicle sale processes. You will analyze reports for trends, maintain documentation, and partner with accounts receivable to ensure accurate charges and timely invoicing.

The role emphasizes safeguarding client relationships and ensuring accurate vehicle specifications, imaging, and announcements, with a focus on high-revenue accounts and compliance.

Qualifications

• High School Diploma/GED required with 3+ years in a related role or 5+ years in related field.
• Proficiency in Microsoft Excel required.
• Must have a valid driver's license.
• Prior clerical or administrative experience required.

Responsibilities

• Provide comprehensive support to numerous account holders.
• Identify enhancement opportunities proactively.
• Run and analyze reports for trends and compliance.
• Coordinate with national account representatives to audit sale vehicle processes.
• Prepare and audit run orders, scheduling, notices, and invoicing for client accounts.
• Monitor vehicle sales processes and maintain client-facing communications.
• Build positive relationships and explain auction processes, inventory status, and delivery.
• Inspect vehicles for specs and ensure imaging and announcements are accurate.

Skills

Microsoft Excel

Education

High School Diploma/GED

Tools

Office equipment

Job description

What You'll Do:

• Provide comprehensive support to numerous account holders.
• Proactively identifying enhancement opportunities.
• Running and analyzing reports for trends and compliance.
• This critical role, tailored to high-revenue locations, underscores the importance of accountability and excellence due to the significant financial implications of managing key, highly complex client accounts.
• Offer comprehensive, direct support and communication to numerous account holders, understanding their requirements and challenges while communicating potential issues.
• In coordination with national account representative, follow account-specific procedures to prepare and audit sale vehicle run process including run order, scheduling, providing notice to customer account, vehicle repairs, accurate charge posting (pre-sale and limited post-sale), reporting, invoicing, etc.
• Accountable to monitor vehicle sales processes, communication with stakeholders and accuracy to ensure an overall positive client experience for the client.
• Develop positive relationships with clients, seeking to understand their vehicle requirements and helping them understand auction processes, vehicle availability and processes for sale, preparation, and delivery.
• Examine vehicles within the sales lineup, utilizing different programs to verify that inventory meets necessary specifications, identifying any missing vehicles, and collaborating with account representatives to ensure that vehicles are prepared for sale, complete with suitable imaging and announcements.
• Coordinate vehicle transportation, ensuring timely delivery and resolution of emerging issues.
• Review Condition Reports to capture required announcements (Structural, Flood, True Miles Unknown, AS IS - NAAA guidelines for miles and age), Branded Title, Manufacturer's Buyback, etc.
• Ensure file jackets for client audits include proper documentation and invoicing.
• Serve as a liaison between clients and all auction departments.
• Collaborates with Accounts Receivable department to post accurate charges; process and send invoices as needed; and actively pursue collections.
• Demonstrate effective prioritization skills by understanding the role of assigned tasks within the comprehensive lifecycle of auctioned cars.
• Demonstrate professionalism and sincere appreciation for the business relationships that have been established amongst the client and Manheim.
• Ability to work in a fast-paced environment, receptive to change and able to multitask.
• Commitment to providing excellent customer service required.

Minimum Requirements:

• High School Diploma/GED and 3 years' experience in a related field or 5 years' experience in a related field required.
• Prior clerical or administrative experience required.
• Proficiency in Microsoft Excel required.
• Must be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.).
• Ability to sit or stand for prolonged periods of time.
• Safe drivers needed; valid driver's license required.

Preferred Requirements:

• 1 - 3 years of clerical or administrative experience in the automotive industry preferred.

USD 24.09 - 36.11 per hour

Compensation:

Hourly pay rate is in the range of $24.09 - $36.11/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits:

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets