Business Services Professional II

Ugajobsearch; Athens (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Georgia seeks a Business Services Professional II to manage financial transactions across Outreach, Development, Communications, OLLI at UGA, and the Dean’s Office. Strong Excel skills and attention to detail are essential.

Responsibilities include processing deposits and payroll transactions, reconciling to the general ledger, providing financial oversight to unit directors, and handling administrative duties for multiple offices.

Qualifications

• Bachelor’s degree in a related field or equivalent with 2 years of professional experience.
• Strong Excel and Microsoft Office skills.
• Excellent interpersonal and organizational abilities.

Responsibilities

• Advise unit directors on expenditure policies and ensure compliance.
• Process or serve as approver for payment requests, purchase orders, and GL journals in UGA Financials.
• Process p-card transactions and serve as approver for p-card.
• Audit payroll reports and ensure accuracy; reconcile to the general ledger.
• Support Dean’s Office and Foundations with financial transactions and reporting.
• Perform administrative support tasks for the Office of Outreach and Engagement.

Skills

Excel proficiency

Interpersonal skills

Attention to detail

Organizational skills

Team player

Education

Bachelor’s degree or equivalent

Job description

Business Services Professional II

Posting Details

Posting Details Posting Number S15949P Working Title Business Services Professional II Department COE-Business Office

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

About the College/Unit/Department As the 4th largest public college of education in the country and the 3rd largest college at UGA , the Mary Frances Early College of Education ( MFE COE ) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education. Named for Mary Frances Early, UGA's first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.

College/Unit/Department website https://coe.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information M-F, 8-5 Advertised Salary Commensurate with Experience Posting Date 10/22/2026 Open until filled Yes Closing Date Proposed Starting Date 12/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( [e-mail] ). USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02 . Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom .

Position Information Classification Title Business Services Pro II FLSA Exempt FTE 1.00

Minimum Qualifications Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary This position handles the accounting duties for the Office of Outreach and Engagement, Development Office, Communications Office, OLLI @ UGA , and the Dean’s Office income and foundation accounts. This includes processing deposits and expenditure transactions, submitting payroll transactions, reviewing payroll reporting for accuracy, and reconciling to the general ledger. Occasional administrative duties supporting the Dean’s Office.

Knowledge, Skills, Abilities and/or Competencies

• Proficient in Excel and other Microsoft Office programs.
• Strong interpersonal skills.
• Attention to detail.
• Need excellent organizational skills.
• Function as a team player.

Physical Demands Lift at least 25 lbs.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties/Responsibilities

Financial Transactions (Outreach, Communications, Development, OLLI @ UGA , Dean’s Sales & Foundations)

Advise unit directors on expenditure policies and ensure compliance. Provide policy and procedural guidance to those initiating transactions for approval. Process or serve as approver for payment requests, purchase orders, and GL journals in UGA Financials, ensuring compliance with expenditure policies. Process p-card transactions, ensuring compliance with policy and following p-card procedures. Serve as approver on a p-card. Serve as delegate in expense module to aid in completion/correction of expense reimbursement transactions. Process or serve as approver for budget journals to ensure accounts are appropriately funded. Process scholarship or stipend requests in Scholarship Universe and make payment in UGAs charge-to-payment process (student accounts). Process or serve as approver for journal vouchers in various adjusting entries to move charges. Process payment requests in UGA Foundations systems

Percentage of time 35

Duties/Responsibilities

Event Registration and Revenue Management to include:

• Track participants and participant payments for Outreach. Send invoices to participants with registrations handled through purchase orders; follow-up to insure funds are collected. Maintain accurate accounts receivables records.
• Manage credits and debits for each Outreach workshop & conferences.
• Creating deposit transmittals in Touchnet for check deposits and credit card payments.
• Review OLLI @ UGA revenue transactions to confirm all deposits hit the ledger and are allocated to appropriate projects/accounts. Process daily credit card payment transmittal via Touchnet.

Percentage of time 25

Duties/Responsibilities

Financial Review (Outreach, Communications, Development, OLLI @ UGA , Dean’s Sales & Foundations)

• Reconcile all payroll and operating transactions to the ledger at least on a monthly basis. Reconcile revenue transactions to the ledger at least on a weekly basis, and match with an transaction logs kept.
• Maintain sheets reflecting expected payroll and all financial transactions expected to hit the ledger. Update as transactions are processed, and ensure validity against ledger.
• Provide financial overview, including financial analysis and reporting, for unit directors for decision making of budgetary consequence.
• Updates internal tracking sheets at the beginning of each fiscal year.

Percentage of time 25

Duties/Responsibilities

Payroll (Outreach, Communications, Development, OLLI @ UGA , Dean’s Sales & Foundations)

• Process necessary OneUSG Connect transactions for any new hires, terminations, or employee compensation/funding adjustments.
• Process Short Work Break and Return from Work Break transactions.
• Process Express Direct Retro transactions to shift payroll charges when necessary.
• Review Payroll Reports on a bi-weekly and monthly basis to ensure appropriate payment amounts and funding allocation.
• Review budgetary, encumbrance, and payroll disposition on available system reporting to ensure accuracy.

Percentage of time 10

Duties/Responsibilities

Administrative support to include:

• Copying & mass mailing support for the Office of Outreach and Engagement.
• Oder parts or maintenance for copier.
• Pick up mail from the mailroom each morning for G7/9/10 Aderhold. Take mail to be mailed out to the mailroom each morning.

Percentage of time 5

Contact Information

Recruitment Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Andrew Garber

Recruitment Contact Email [e-mail]

Recruitment Contact Phone [phone]

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents