Budget and Fiscal Manager

University of Georgia; Ohio; On-site; USD 80,000 - 110,000; Full time

Job summary

The Budget and Fiscal Manager at the University of Georgia leads post‑award grants management and fiscal operations within the Graduate School Business Office. The role oversees restricted accounts, procurement, and financial transactions to ensure compliance with sponsor and university guidelines.

Responsibilities include managing graduate student awards, tuition waiver processes, and reports, while coordinating payroll for funded positions and providing financial guidance to department staff.

Qualifications

• Bachelor's degree in a related field or equivalent and 5 years of professional experience.
• Direct post‑award grant management experience in higher education is preferred.
• Financial, human resources, and payroll experience in higher education is preferred.

Responsibilities

• Oversee post‑award grants management and fiscal operations.
• Maintain and reconcile departmental accounts and prepare budget reports.
• Manage tuition waiver processes and compliance reporting.
• Coordinate hiring, payroll for sponsor-funded personnel, and account closeouts.
• Ensure financial transactions comply with university and sponsor requirements.

Skills

Financial management

Grant administration

Budgeting

Communication

Team collaboration

Education

Bachelor’s degree or equivalent

Job description

Budget and Fiscal Manager

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number S15921P

Working Title Budget and Fiscal Manager

Department Grad Sch-Business Office

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department Established in 1910, the University of Georgia Graduate School serves as the central administrative and academic unit for graduate education at the University of Georgia, overseeing more than 200 master’s, doctoral and specialist degree programs across the institution. In addition to providing administrative support for graduate admissions and degree completion, the Graduate School promotes initiatives related to student success and professional development and recognizes the contributions of graduate students to the research, teaching, and service missions of the university.

Posting Type External Retirement Plan TRS

Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time

Work Schedule Additional Schedule Information Monday-Friday, 8:00am-5:00pm

Advertised Salary Commensurate with Experience

Posting Date 10/16/2026 Open until filled Yes

Closing Date Proposed Starting Date 12/01/2026 Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Position Information Classification

Title Grants Professional III

FLSA Exempt

FTE 1.00

Minimum Qualifications

• Bachelor’s degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

• 5-7 years of direct post‑award grant management experience within a higher education setting.
• 5-7 years of financial, human resources, and payroll experience, preferably in a higher education setting.
• Familiarity with graduate education and graduate student funding in a higher education setting.

Position Summary

The Budget and Fiscal Manager is a vital member of the Graduate School Business Office team. The position manages a variety of fiscal, sponsored projects, and administrative operations. The position will provide full oversight and management of restricted accounts. This will encompass all aspects of post‑award grants management. Additionally, this position will perform financial duties such as managing departmental accounts, approving/reviewing financial transactions, procurement, administering funds for graduate student awards, and other fiscal activities. Lastly, the position will provide support for the tuition waiver process and compliance reports.

Knowledge, Skills, Abilities and/or Competencies

• Considerable knowledge of the principles, concepts, and procedures of business administration, and skill in applying accounting and financial management principles.
• Knowledge of university, state, and federal policies concerning sponsored project administration and budgeting.
• Thorough knowledge of UGA Systems (Banner, Grants Portal, UGA Financials, OneUSG Connect, UGAMart, UGAJobs, Grad Status, OIR Reports, TouchNet, UGAF@Work, Scholarship Universe), and other business information systems and software.
• Ability to work independently as well as in a team environment.
• Ability to establish and maintain effective working relationships with faculty and staff.
• Strong organizational and time management skills with the ability to prioritize.
• Ability to communicate effectively with various levels of personnel.
• Exceptional interpersonal skills and attention to detail.

Physical Demands

• Sitting for long periods of time, computer work.
• Work in a standard office environment.

Duties/Responsibilities

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P‑Card? No Is having a P‑Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P‑Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job‑based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

Post‑Award Grants Management

• Serve as a resource for principal investigators and the department on all aspects of post‑award sponsored projects management.
• Serve as the Liaison between the Graduate School and Sponsored Projects Administration to ensure financial compliance on grant/contract chart strings.
• Monitor expenditures and project spending on sponsored projects accounts. Ensure grant spending follows UGA and funding agency guidelines. Provide recommendations for corrective actions and assist in resolving post‑award accounting issues.
• Provide updates to principal investigators regarding the status of available funds and assist the principal investigators with accessing and utilizing the funds efficiently and within the sponsor, state, and federal guidelines.
• Collaborate with principal investigators to ensure that budgets are set up correctly to align with award budgets.
• Oversee compliance with terms and conditions, including personnel effort, sub‑awards, and other activities.
• Submit and monitor modifications to request budget changes, principal investigator changes, sub‑award payments, etc.
• Work with principal investigators and Directors on annual reports to sponsors, including compiling budget information and preparation of personnel effort reports.
• Coordinate hiring and payroll for employees paid on sponsored projects. Manage position and funding for sponsor‑funded personnel, including but not limited to, position funding changes, ad hoc salary changes, EDRs, and termination requests.
• Assist with account closeouts.

Percentage of time 40

Financial Management

• Serve as the business office representative for assigned Directors. Assist with financial‑related questions. Provide guidance on Graduate School and university policies and procedures.
• Maintain departmental accounts, perform reconciliations, process financial transactions, and prepare monthly budget reports.
• Review and approve/deny travel authorizations, expense reports, budget journals, payment requests, and purchase orders. Advise employees on UGA policies and procedures for financial transactions.
• Distribute, manage, and track funds for assigned graduate student awards. Collaborate with departments to ensure funds are administered in accordance with the award purpose.

Percentage of time 40

Administrative and Operational Support

• Provide support for tuition waivers and compliance reports. Assist with processing waivers and performing audits to ensure compliance with tuition waiver requirements. Assist with technical tasks for the tuition waiver system and compliance reports. Assist with approving user access requests, managing the subscription for compliance reports, and coordinating with Grad IT and OIR to resolve technical issues.
• Participate in workgroups to develop or implement process improvements for the business office.
• Attend meetings and represent the Business Office on committees as needed.
• Advise students, faculty, and staff on Graduate School policies and procedures.
• Assist with managing the departmental email account, answering phone calls, compiling data for reports, special projects, and other administrative tasks.
• Stay abreast of policy and procedure changes by utilizing staff development opportunities through training courses and campus‑wide informational sessions.

Percentage of time 15

Other duties as assigned by the Chief Business Officer or Associate Director. Percentage of time 5

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Graduate School Business Office

Recruitment Contact Email [e-mail]

Recruitment Contact Phone [phone]

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents