Assistant Director of Accounting

University of Georgia; Ohio; Presencial; USD 70.000 - 104.000; Jornada completa

Descripción de la vacante

The University of Georgia seeks an experienced Assistant Director of Accounting to oversee AP, AR, deposits, and GL operations within Auxiliary Finance. The role ensures compliance with GAAP, PCI, and policy requirements while supervising accounting staff and coordinating with central offices.

Responsibilities include capital project accounting, grant accounting coordination, and monthly reporting. Strong leadership and analytical skills are essential to maintain financial integrity and timely

Formación

• Bachelor’s degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

Responsabilidades

• Oversee AP operations including invoicing, GL coding, and policy compliance.
• Oversee purchasing workflows, vendor setup, contract/PO administration, and P-Card compliance.
• Direct AR functions including invoicing, collections, deposits, and revenue recognition.
• Oversee deposit processing and reconciliations with PCI and cash handling standards.
• Lead GL operations, month-end and year-end close, and reconciliations for accuracy.
• Oversee capital project accounting and provide monthly project reports to leadership.
• Ensure compliance with policies, regulations, and internal controls across units.

Educación

Bachelor’s degree in related field

Descripción del empleo

Assistant Director of Accounting

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number: S16054P

Working Title: Assistant Director of Accounting

Department: Auxiliary Finance

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full‑time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

Posting Type: External Retirement Plan TRS

Employment Type: Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule

Additional Schedule Information: This position offers a 40 hour work week. Typical schedules are 8 AM - 5 PM, Monday-Friday.

Advertised Salary: $69,617 - $104,426

Posting Date: 11/11/2026

Status: Open until filled Yes

Closing Date: Proposed Starting Date 01/01/2027

Special Instructions to Applicants

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title: Accounting Manager

FLSA: Exempt

FTE: 1.00

Minimum Qualifications

Bachelor’s degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

Preferred Qualifications

Position Summary: The Assistant Director of Accounting provides oversight of multiple accounting functions supporting Auxiliary Services. This position manages the full lifecycle of accounts payable, purchasing, accounts receivable, deposits, grant financials, capital project accounting, and general ledger operations. The role directly supervises managers and staff, ensures compliance with UGA, USG, state, federal, grant, PCI, and tax regulations while maintaining effective internal controls and supporting unit‑level revenue budgets. This position supervises the Accounting Manager and ensures accurate, timely, and compliant financial transactions across all Auxiliary units.

Knowledge, Skills, Abilities and/or Competencies

• Advanced knowledge of accounting principles, financial compliance, and audit standards, and excellent financial systems aptitude.
• Strong analytical skills and ability to analyze complex data, reconcile discrepancies, and interpret policy.
• Strong organizational and prioritization skills; ability to manage multiple deadlines.
• Excellent communication skills for interacting with Auxiliary Finance team members, auditors, central offices, and unit leadership.
• Commitment to data validation, accuracy, internal controls, and financial integrity.

Physical Demands

• Work at a computer for extended periods.
• Lift/carry files or binders up to 20-30lbs as needed.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

Accounts Payable & Purchasing Oversight

• Oversees and manages AP operations, ensuring accurate invoice processing, GL coding, and compliance with USG / UGA AP policies.
• Oversees purchasing workflows, vendor setup, contract/PO administration, and P-Card compliance.
• Oversee ongoing PCard maintenance with the Procurement/PCard Office: cardholder setups/changes, reviews/audits, training, and enforcement of PCard policy.
• Provide guidance to cardholders/approvers; expedite and remediate compliance issues.
• Monitor employee expense and travel reports for accuracy, documentation, and compliance with policy.
• Conducts encumbrance reviews and ensures timely PO closeout and year‑end processing.
• Provide monthly internal reporting of AP/Purchasing/Encumbrance activity to leadership.

Percentage of time: 15

Accounts Receivable Management

• Directs and manages all AR functions, including invoicing, collections, deposits, billing reconciliation, and aging analysis for both internal and external customers.
• Ensures accurate and timely revenue recognition in accordance with GAAP and fund accounting guidelines.
• Determine taxability of Auxiliary transactions; ensure correct sales tax treatment across diverse business units.
• Serve as point of contact for sales tax questions; review filings for accuracy and completeness.

Percentage of time: 15

Deposit Handling & Revenue Verification

• Oversees all deposit processing and deposit reconciliations, ensuring point of sales to bank to GL alignment for cash, checks, and credit card receipts; ensures adherence to cash handling and PCI standards.
• Manages reconciliation between deposit systems, bank feeds, and auxiliary business platforms.
• Review student charges and related adjustments for accuracy and correct revenue classification.
• Ensures UBIT‑related income is identified, classified, and documented during deposit and revenue review.
• Provide monthly cash & credit card management reporting to leadership.

Percentage of time: 15

General Ledger Operations Management & Fiscal Close

• Lead GL operations across Auxiliary Services; ensure accuracy, compliance, and timeliness of financial data.
• Oversees GL/chartfield maintenance, account corrections, and GL coding accuracy.
• Directs month‑end and fiscal year‑end processes, including accruals, prepaid expenses, deferred revenue, and journal entries.
• Ensures all required reconciliations are completed accurately and on time.
• Ensure proper revenue recognition and COGS calculations; validate cross‑unit transaction treatment.
• Maintain GL integrity through proactive monitoring and issue resolution.
• Assist with monthly financial statement reviews and fluctuation analyses across revenue, expense, deposits, payroll, COGS , and balance sheet.
• Research variances; provide documentation, explanations, and recommendations for management.

Percentage of time: 15

Capital Project Accounting

• Oversee capital project expenditure tracking for all Auxiliary business units, including budget‑to‑actual monitoring, funding source allocation, and GL compliance; coordinate with project managers and Facilities/Capital teams.
• Provides accurate and proper GL code information for capital expenditure requests and obtains approvals from senior leadership for new projects and redirected project funds.
• Tracks capital project expenditures, commitments, funding sources, and project budgets by budget year.
• Provides monthly project reports to leadership and ensures compliance with project accounting rules.

Percentage of time: 10

Grant Accounting

• Oversees the proper accounting for allowable and unallowable grant expenditures, compliance with funding agency, and alignment with sponsor terms.
• Ensures grant budget monitoring, encumbrance accuracy, and timely closeout.
• Coordinates with SPA for invoicing, drawdowns, budget revisions, and audit documentation.

Percentage of time: 10

Financial Compliance & Internal Controls

• Ensures compliance with UGA / USG policies, state/federal regulations, grant requirements, PCI standards, and tax rules.
• Maintains segregation of duties, approval hierarchies, audit readiness, and documentation controls.
• Work closely with Business Process Improvement team, identify business process improvements, financial risks, and implement corrective action plans.
• Document and maintain SOPs for GL operations, AP/AR, deposits, travel/expense, PCard, revenue/tax, and close processes.
• Ensures internal controls and approval hierarchies align with UGA policy and that all financial approver roles (AP, AR, purchasing, journals, deposits) are maintained accurately.
• Coordinates with HR/Finance Security during staff transitions to maintain appropriate delegation of authority.

Percentage of time: 10

Budget Support & Amendments

• Supports revenue and capital budget development and amendments, as needed, monitoring, forecasting, and variance analysis.
• Ensures revenue streams and deposit activity align with budgeted expectations.
• Collaborates with financial planning, analysis, and unit directors to improve forecasting accuracy.

Percentage of time: 5

Leadership & Staff Management

• Directly supervises the Manager of Accounting operations, Purchasing Manager, AP Lead, and AP/AR Specialist, and oversees daily assignments of accounting staff.
• Conducts performance evaluations, coaching, and professional development planning.
• Establishes workload distribution, process standards, and performance metrics.

Percentage of time: 5

Contact Information

Recruitment Contact Name: Lisa Catanese

Recruitment Contact Email: [e-mail]

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How many years of experience do you have in this type of position?

• 0-1
• 1-3
• 3-5
• 5-7
• 7+

* How did you hear about this vacant position?

• UGAJobs (UGA's job board)
• LinkedIn
• Handshake
• Indeed.com
• HigherEdJobs
• A current UGA employee
• Other (please provide resource)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information