Business Services Coordinator II

Rwdy, Inc.; Midland (TX); On-site; USD 36,000 - 39,000; Full time

Job summary

Rwdy, Inc. is seeking a Business Services Coordinator II to organize program support, manage Outlook lists, and administer the Team SharePoint site in Midland, TX. The role covers event planning, materials ordering, cost tracking, and cross‑department coordination.

The successful candidate will handle registration reminders, backfill for open tickets, and assist with reporting, room bookings, and fleet-related tasks in a fast-paced environment.

Qualifications

• Experience providing administrative support and coordinating meetings.
• Proficient with Office suite, Outlook, and SharePoint.
• Familiar with EventX, ticketing systems, and expense tools.

Responsibilities

• Maintain and update distribution lists in Outlook and SharePoint.
• Administer the Team SharePoint site and coordinate events.
• Organize venues, catering, notices, and day‑of event logistics.
• Order materials and manage inventory for signage and branded items.
• Set up and cancel accounts and verify ticket accuracy for G&R.
• Provide backfill support for registrations, reports, and open tickets.
• Assist with room bookings, travel, and vehicle-related tasks.
• Support cross‑training and respond to employee questions.

Skills

Strong written and verbal comms

Typing 50+ WPM

Microsoft Office

Microsoft Outlook

EventX

Open Invoice / Ticket

Chrome River

Microsoft SharePoint

SurveyMonkey

Slido

Strong organizational skills

Independent work ethic

Cost consciousness

Adaptive environment

Willingness to help others

Tools

Microsoft Office

Microsoft Outlook

EventX

Open Invoice / Ticket

Chrome River

Microsoft SharePoint

SurveyMonkey

Slido

Job description

Job Title: Business Services Coordinator II

Compensation: $26.00–$28.00/hr, depending on experience

Location: 3617 N Big Spring St., Midland, TX 79705

Schedule: Monday–Friday, 40 hours per week

Scope Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of the effort. Ensures coordination of activities across departments and/or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable in the position.

Key Responsibilities

• Maintain and update Outlook distribution lists.


• Administer the Team SharePoint site.


• Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing logistics on the day of the event.


• Order materials, including signage, posters, and branded recognition materials, and maintain inventory.


• Set up and cancel Tyndale accounts.


• Confirm open tickets are accurate for G&R.


• Send reminders for past-due Tyndale tickets.


• Provide registration backfill support and send past-due registration reminders.


• Assist with the Vehicle Exception Report and Fringe Report.


• Assist with getting people set up in Open Ticket.


• Assist with auditing the Tyndale roster to verify location and cost center information.


• Provide backfill support for open ticket approvals.


• Assist with meeting setup and booking.


• Assist with booking and canceling rooms.


• Assist with fuel PIN setup and cancellation.


• Assist with vehicle access updates and vehicle delivery.


• Assist with temporary tags and license plates.


• Assist with picking up and moving vehicles.


• Provide backfill support for pool vehicle walkarounds and Traka.


• Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking.


• Participate in cross-training.


• Assist employees with questions and problem-solving.


• Perform other administrative duties as required.

Skills and Qualifications

• Strong written and verbal communication skills.


• Ability to type 50+ words per minute.


• Software and web-based program skills, including:
  
  
  
  • Microsoft Office: Word, Excel, and PowerPoint
  
  
  • Microsoft Outlook
  
  
  • EventX
  
  
  • Open Invoice / Ticket
  
  
  • Chrome River
  
  
  • Microsoft SharePoint
  
  
  • SurveyMonkey
  
  
  • Slido
  
  
  
  


• Strong organizational skills.


• Ability to establish and maintain sustainable administrative processes.


• Initiative and ability to work independently with minimal guidance.


• Event planning skills, including Well Work face-to-face meetings in Seminole.


• Cost consciousness.


• Ability to work effectively in a highly adaptive and quickly changing environment.


• Willingness to serve others.

Preferred Qualifications

• Knowledge of Permian-area venues, caterers, and printing resources.