Business Services Coordinator II

RigUp, Inc.; Midland (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

RigUp, Inc. in Midland, Texas is seeking an experienced Administrative Assistant to organize and support a program and department. You will perform general scheduling, meeting support, and cross-functional coordination.

The role requires stellar written and verbal communication, fast typing, and proficiency with MS Office, Outlook, SharePoint, EventX, and other admin tools. You will help manage events, travel, and reporting in a dynamic environment.

Qualifications

• Strong written and verbal communication skills.
• Typing speed of 50+ words per minute.
• Excellent organizational abilities and process mindset.
• Ability to work independently with minimal guidance.
• Event planning and coordination experience.
• Familiarity with Permian area venues, caterers and printing resources preferred.
• Willingness to serve others and support cross-functional teams.

Responsibilities

• Maintain and update Outlook distribution lists.
• Administer Team SharePoint Site.
• Organize venue and catering for events.
• Send calendar notices via EventX and other platforms.
• Manage logistics on the day of events.
• Order materials and maintain inventory.
• Assist with room bookings and travel logistics.
• Provide backfill support for registration and tickets.
• Assist with various reporting and cost-center verification tasks.
• Support employees with questions and problem-solving.

Skills

Strong written and verbal comms

Typing speed 50+ WPM

Strong organizational skills

Initiative and ability to work autonom

Event planning skills

Knowledge of Permian area venues

Willingness to serve others

Tools

Microsoft Office

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

EventX

Chrome River

Microsoft SharePoint

Survey Monkey

Job description

Our Vision: RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.

Job Description:

Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of effort. Ensures coordination of activities across departments and/or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable to the position.

Responsibilities:

• Maintain and update Outlook distribution lists
• Administer Team SharePoint Site
• Organize venue and catering for events
• Send out calendar notices via EventX and other platforms
• Manage logistics on the day of events
• Order materials (signage, posters, branded materials for recognition, etc.) and maintain inventory
• Set up and cancel Tyndale accounts
• Confirm open tickets are accurate for G&R
• Send reminders for past due Tyndale tickets
• Provide backfill support for registration
• Send past due registration reminders
• Assist with Vehicle Exception Report
• Assist with Fringe Report
• Assist with getting people set up in open ticket system
• Assist with auditing Tyndale Roster to verify location and cost center information
• Provide backfill for open ticket approvals
• Assist with meeting setup and booking
• Assist with booking and cancelling rooms
• Assist with fuel pin setup and cancellation
• Assist with vehicle access updates
• Assist with vehicle delivery
• Assist with temp tags/license plates
• Assist with picking up and moving vehicles
• Provide backfill for walkarounds of pool vehicles
• Provide backfill for Traka
• Handle Rockhounds Tickets scheduling, printing, and tracking gift cards
• Provide cross-training support
• Assist employees with questions and problem-solving
• Perform other administrative duties as required

Skills and Qualifications:

• Strong written and verbal communication skills
• Ability to type 50+ WPM
• Proficiency in software and web-based programs including:
• Microsoft Office (Word/Excel/PowerPoint)
• Microsoft Outlook
• EventX
• Chrome River
• Microsoft SharePoint
• Survey Monkey
• Strong organizational skills
• Ability to establish and maintain sustainable administrative processes
• Initiative and ability to work independently with minimal guidance
• Event planning skills (i.e., Well Work F2F meetings in Seminole)
• Ability to work well in a highly adaptive and quickly changing environment
• Willingness to serve others
• Knowledge of Permian area venues, caterers, and printing resources preferred