Business Services Coordinator I

Arts In Wilmington; Raleigh, Northern (NC, KY); Hybrid; USD 36,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid vacation and sick leave

Parental leave

Job summary

The North Carolina Department of Health and Human Services (DHHS) seeks a detail-oriented administrative professional to support the Operations Unit in the CNSS. The role focuses on accounts payable, motor fleet, and related duties, requiring careful adherence to policies and audit readiness.

Proficiency with NCFS and Microsoft Excel is essential, as is the ability to communicate regulations and financial data clearly.

Qualifications

• Knowledge of accounting practices and budget procedures.
• Knowledge of State Governmental and Departmental policies and procedures.
• Ability to reconcile budget expenditures and monitor accounts.
• Experience with Accounts Payable.
• Experience with Microsoft Excel and Word applications.

Responsibilities

• Handle key section activities including Accounts Payable, Motor Fleet, and DIT phone bill.
• Maintain proficiency with NCFS and Excel for fiscal data.
• Ibid - adhere to Department of Administration Motor Fleet policies and procedures.
• Support internal audits to minimize errors and audit findings.

Skills

Knowledge of accounting practices

Budget procedures

State Government policies

Accounts payable

Microsoft Excel

Microsoft Word

Education

High school diploma or GED

Four years related administrative experience

Job description

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The position will work closely with program staff and various DHHS business offices and will require effective communication both written and verbal of regulations and financial data with regards to section requirements and/or needs. Effective time management and organization is critical to this position. This position is responsible for key activities in the section including Accounts Payable, Motor Fleet, DIT phone bill, and other related duties. The position requires proficiency with the North Carolina Financial System (NCFS) and Excel to obtain fiscal information and track payables. This position will also require knowledge of the Department of Administration Motor Fleet policies and procedures. The Section is heavily audited by USDA, both fiscally and programmatically, State Audit, and Internal Audit. Errors caused by this position could result in audit findings and potential payback situations. Attention to detail is crucial to reduce and/or quickly correct errors that can result in audit exceptions and/or poor management decisions.

Knowledge, Skills and Abilities / Management Preferences

Salary Grade Range: $35,984.00 - $62,971.00

Recruitment Range: $35,984.00 - $54,587.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Knowledge of accounting practices and budget procedures.
• Knowledge of State Governmental and Departmental policies and procedures.
• Ability to reconcile budget expenditures and monitor accounts.
• Experience with Accounts Payable.
• Experience with Microsoft Excel and Word applications.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Position Is 100% Federally Funded

This Role Is Eligible To Be Hybrid And Requires Onsite Reporting Located Within Raleigh, NC

About the Division of Child and Family Well-Being

The Division of Child and Family Well-Being is a division at the NC Department of Health and Human Services (NCDHHS) that focuses on supporting whole child and family health and well-being for North Carolinians with several sections including nutrition programs (WIC, SNAP and Child and Adult Care Food Program), health & prevention services for children and youth, children’s behavioral health programs, and early intervention programs. This position is housed within the Operations Unit in the Community Nutrition Services Section (CNSS) in the Division of Child and Family Well-Being (DCFW).

About the Community Nutrition Services

The Community Nutrition Services Section promotes sound nutrition habits among women in their childbearing years, infants, children and youth. Section staff work with representatives of state, county and private providers/agencies to promote healthful dietary and physical activity behaviors and best practices. The CNSS administers the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), the WIC Farmers’ Market Nutrition Program (FMNP), the Breastfeeding Peer Counseling Program (BFPC), and the Child and Adult Care Food Program (CACFP). The CNSS collaborates with programs within the Division of Child and Family Well-Being (e.g., Food and Nutrition Services) and other Divisions within the Department of Health and Human Services (DHHS) as well other public and private community agencies to coordinate nutrition policy, education and training efforts.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and four years of related administrative experience OR An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.