Business Services Coordinator

University of North Carolina at Wilmington; Wilmington (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of North Carolina Wilmington seeks a Business Services Coordinator to support marine science research administration. The role involves budgeting, travel coordination, and accounting tasks, crucial for the Center for Marine Science. This position offers diverse benefits and opportunities, set in a vibrant university environment near beautiful coastlines.

Benefits

Comprehensive benefits package

Tuition waiver program

Free membership to Campus Recreation Center

Paid community service leave

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Experience in non-profit or higher education.
• Intermediate to advanced Excel skills.

Responsibilities

• Supporting faculty and staff with budgeting processes.
• Coordinating purchases and ensuring transactions are processed.
• Assisting with travel expense reports.

Skills

Communication

Excel

Budgeting

Education

Bachelor’s degree in business administration

Tools

Banner

Job description

Please see Special Instructions for more details.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.

The University of North Carolina Wilmington’s Center for Marine Science ( CMS ) is recognized both nationally and internationally for conducting research that contributes to the understanding of environmental processes and problems. CMS strives to engage communities to address societal issues and promote use-inspired innovations.

Through research, education and outreach, the Center strives to increase knowledge about coastal and marine sciences and cultivate community engagement in coastal resilience. This includes a variety of fields such as physical oceanography; marine and coastal biology; marine, atmospheric and natural products chemistry; marine geology; aquaculture; environmental sciences, marine policy, human health, and sociology. Currently there are more than 100 active research programs supported by CMS and over 140 scientists, staff and students broadly associated with the unit. The teaching and research facility located on the Intracoastal Waterway in southeastern North Carolina features state of the art core facilities in spectrometry and spectroscopy, light stable isotopes, biotechnology, aquaculture, DNA and water quality analysis as well as running seawater systems, a coastal workboat fleet and a wide range of oceanographic equipment that are available to all CMS researchers. CMS supports educational programs related to marine science, including the Applied Coastal and Ocean Science Ph.D. program and MS Marine Science degree as well as courses and students from various marine-science related academic departments across the breadth of UNCW . It also supports several outreach entities, including NC Sea Grant, the NC National Estuarine Research Reserve, and Marine Quest, among others.

College

College Center for Marine Science - 306 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Location of Workplace CMS Myrtle Grove

Brief Summary of Work for this Position

The Business Services Coordinator supports all aspects of marine science research including travel, accounting transactions and reports, purchasing, cash receipting, external and internal invoicing, purchasing card coordination, maintenance contracts, and telcom/motor fleet activities.

Responsibilities include:

• Supporting faculty and staff with budgeting and financial processes.
• Acting as administrator for Chrome River travel processes which can include processing travel pre-approvals, expense reports, and providing assistance to all CMS faculty, staff, students (includes faculty from academic departments managing their grants through CMS ), and non-employees.
• Coordinating purchases for CMS funds (including grants), ensuring orders are placed in a timely manner, and invoicing and payment are processed correctly.
• Supporting the Business Officer in departmental fund reconciliation and monthly reporting. This includes downloading transactional information from Self-Service Banner, creating pivot tables, inserting appropriate formulas, and summarizing data.
• Providing assistance with office equipment by serving as the primary contact and entering tickets for repairs/service.
• Other special projects and duties as requested/assigned.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Experience in non profit or higher education entity.
• Experience with Banner.
• Intermediate to advanced Excel skills.
• Ability to effectively communicate both verbally and in writing.

Required Certifications or licensure

N/A

FTE

FTE 1.0 (40 hours per week)

Months Per Year

Months Per Year 12 Months

Work Days

Work Days Monday - Friday

Work Hours

Type of Position

Type of Position Permanent

Anticipated Ending Date if Time-Limited

Position Number

Position Number 6416

Job Posting Date

Job Posting Date 05/26/2025

Posting Close Date

Posting Close Date 06/10/2025

Number of Openings

Number of Openings Multi-Positions

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Required fields are indicated with an asterisk (*).

• * How did you learn of this opportunity with UNCW? (2025)
  • UNCW Website
  • UNCW LinkedIn Page
  • UNCW X Account (formerly Twitter)
  • UNCW Employee Referral
  • UNCW Instagram Account (UNCW_jobs)
  • UNCW Job Alert
  • Chronical of Higher Education
  • Glassdoor
  • Higher Ed Jobs
  • Indeed
  • Inside Higher Ed
  • North Carolina Job Network
  • Craigslist
  • Career Events/Job Fairs
  • Billboards/Marquee
  • Other
• * If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.

  (Open Ended Question)