Business Services Coordinator

The University of North Carolina; Indiana (PA); On-site; USD 50,000 - 56,000; Full time

Job summary

The University of North Carolina is seeking a Business Services Coordinator to manage business and fiscal functions within the School of Health and Human Sciences. This role includes budget management, report writing, and personnel administration, requiring a bachelor's degree in a relevant field. The position offers an opportunity to enhance operations while working in a diverse and engaged university community.

Qualifications

• Bachelor’s degree in Business Administration or related discipline required.
• Knowledge of fiscal policies and budget management.
• Experience with personnel administration and reporting.

Responsibilities

• Coordinate business and fiscal functions for the School of Health and Human Sciences.
• Maintain and reconcile funds, ensuring budget availability.
• Supervise and coordinate staff workload.

Skills

Budget management

Report writing

Customer service

Personnel administration

Education

Bachelor's degree in Business Administration

Job description

Please see Special Instructions for more details.

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,
• Company Name,
• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Requisition Number

Requisition Number S2986

Position Number

Position Number 013305

Position Classification Title

Position Classification Title Business Services Coordinator

Functional Title

Functional Title Business Services Coordinator

Position Type

Position Type Staff

University Information

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

In accordance with the mission of the University, the School of Health and Human Sciences is organized into eight academic departments and two programs: Communications Sciences and Disorders, Kinesiology, Public Health Education, Community & Therapeutic Recreation, Human Development & Family Studies, Nutrition, Peace and Conflict Studies, Social Work, Genetic Counseling Program and Gerontology Program. Each department offers courses for all University students and programs of study leading to undergraduate majors and minors in their respective areas. Master’s degrees are offered in all departments and doctoral (Ph.D. and Ed.D.) degrees are also offered in Kinesiology, Public Health Education and Communication Sciences and Disorders. The faculty seek excellence and national recognition for the undergraduate and graduate programs through their teaching, scholarship and service. The School of HHS is committed to cultural diversity and the full development of human potential.

Position Summary

This position will administer and coordinate a variety of business and/or fiscal functions for the School of Health and Human Sciences. Work is characterized by a variety of business, fiscal and administrative functions. Work requires knowledge of applicable policies, procedures and information systems in order to communicate and process information. The range of duties includes, but is not limited to, program coordination, customers service, budget management, report writing, summarizing and reconciling information or financial data, records and facilities management, personnel administration and closely related functions. Work may include the supervision of other(s). Maintain and reconcile funds. Initiate and coordinate purchasing paperwork for the Dean’s office, including but not limited to purchase orders, PCard transactions and contract management. Initiate and maintain files for personnel paperwork and records. Track School commitments. Supervision and coordination of staff workload. Report preparation. Primary initiator for action requests and forms in SpartanTalent. Creates and submits EPAF’s and PAF’s for the Dean’s office.

Minimum Qualifications

BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE ; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE . ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS .

Additional Required Certifications, Licensures, and Certificates

Preferred Qualifications

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,
• Company Name,
• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Recruitment Range

Recruitment Range $50,220 - $55,800

Org #-Department

Org #-Department Dean's Office - HH - 13401

Work Hours of Position

Work Hours of Position 8 A.M. - 5 P.M., Monday - Friday

Number of Months per Year

Number of Months per Year 12

Posting Requirements

Job Family

Job Family Administrative & Managerial

Career Banded Title

Career Banded Title Business Services Coordinator

Open Date

Open Date 05/30/2025

Close Date

Close Date 06/19/2025

FTE

FTE 1.000

FLSA

FLSA Non-Exempt

If other, please indicate

If time-limited, please specify end date for appointment.

Salary Grade Equivalency

Key Responsibilities

________________________________________________________________________________________________________________________

Key Responsibility

Maintain and Reconcile Funds

• Approve and process expenditure forms daily and post to account ledger.
• Ensures budgets are available for expenditures.
• Prepare budget transfers and journal vouchers as required.
• Maintain the TRV files for the Dean’s office.
• Maintain financial records and reports in efficient filing system for all earmarked funds in the School of Health and Human Sciences.
• Acts in conjunction with the budget officer for other than personnel expenditures.
• Interpret, inform and advise School personnel on financial policies, rules and regulations.
• Coordinate travel expenses for the Dean’s office.
• Serve as a liaison and point of contact to all other staff within the School for matters concerning expenditure of finances, processes and procedures.
• Initiate and/or process accounts payable paperwork.
• Assist, monitor and train departments and offices in the processing and correcting of personnel action and/or payroll forms.

Key Responsibility

Initiate and coordinate purchasing paperwork for the Dean’s office

• Serve as the Pcard coordinator for the dean’s office staff transactions
• Initiate as well as advise School personnel on purchasing forms.
• Research and initiate non-routine purchases.
• Correspond with Purchasing to understand policies and procedures that govern the University.
• Work closely with vendors to ensure orders are processed in a timely manner.
• Ensures adequate budget is available in accordance with university policy and procedures.

Key Responsibility

Initiate and maintain personnel paperwork and records

• Coordinate all hiring and separation functions related to SHRA employment.
• Preliminary review and posting of personnel time sheets.
• Reconcile monthly leave reports to assess or resolve any issues.
• Initiate all EHRA administrative EPAFs and SHRA termination EPAFs.
• Serve as main resource regarding MCD policies and paperwork.
• Acts as SHRA HR liaison.
• Disseminates information regarding HR policy and procedures, as well as providing guidance on such.
• Acts as backup to the Business Officer for faculty HR issues.
• Works with Deans office staff relating to temporary and student hiring needs.
• Initiates position actions, recruitment postings and hiring proposals in SpartanTalent

Key Responsibility

Report preparation including tracking of School commitments, personnel forms, reports, and documents; and oversee the coordination of workflow/information from unit level to other campus units and offices

• Track tuition differential commitments to ensure money is being spent from the correct fund.
• Track X-tuition ( ONNC ) commitments to ensure money is being spent from the correct fund.
• Assist Business Officer in tracking funding commitments made by the School as well as reconcile all transactions related to commitments.
• Prepare reports required by the Dean and/or the Executive Staff and Business Officer.
• Prepare end-of-year report on operational expenses to project costs for future years.

Key Responsibility

Supervision and coordination of staff workload

• Assist staff in obtaining necessary training to increase knowledge, skills and abilities to complete essential task.
• Serves as main resource in providing SHRA employees with information related to HR policies and procedures.

Competency

________________________________________________________________________________________________________________________

Competency

Competency Business & Records Administration

Competency Description

• Ability to manage a variety of business and records functions.
• Ability to perform research, data collection, analysis of information, and report writing.
• Ability to interpret policies and procedures to facilitate and ensure the application of sound business practices.
• May require the ability to integrate policies and procedures with work units external to the organization.

Competency Level Advanced

Competency

Competency Description

• Thorough knowledge of the organization’s accounting and budget procedures.
• Ability to approve expenditures and manage a unit or program budget typically comprised of several funding sources.
• Ability to compile and summarize financial data to participate in budget analysis and forecasting.

Competency Level Advanced

Competency

Competency Information Processing and Decision-Making

Competency Description

• Ability to identify, recognize, and resolve problems that have established precedents and limited impact.
• Ability to compile, organize, and analyze financial information and other data. Ability to review, examine, and prepare documents.

Competency Level Journey

Competency

Competency Communication

Competency Description

• Ability to develop and edit written documents and reports of information that usually spas across functional areas.
• Ability to provide documentation to explain and support conclusions.
• Ability to communicate interpretative information that spans across functional areas.
• Ability to respond to non-routine inquiries.

Competency Level Advanced

Competency

Competency Planning and Organizing Work/Supervision

Competency Description

• Ability to develop plans to accomplish work operations and objectives.
• Ability to arrange and assign work efficiently.

Competency Level Advanced

ADA Checklist

ADA Checklist

"R" for Rare (0-30%),"O" for Occasional (30-60%),"F" for Frequent (60-90%),"C" for Constant (90-100%)

Physical Effort

Required Documents

Resume/CV

Cover Letter

List of References

Optional Documents

Reference Letter 1

Reference Letter 2

Reference Letter 3

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How do you ensure compliance with university policies, state regulations, and/or federal guidelines when managing budgets?

  (Open Ended Question)

• * Describe your personality and work philosophy.

  (Open Ended Question)

• * Explain a situation where you had to communicate complex financial information to non-financial stakeholders.

  (Open Ended Question)

• * Describe your experiences in providing training to others.

  (Open Ended Question)

• * Are you eligible to work in the United States without sponsorship?

  (Open Ended Question)

• * Please indicate how you learned of the vacant position for which you are applying:
  • UNCGjobsearch website
  • Piedmont Triad Area Newspaper
  • The Chronicle of Higher Education
  • Inside Higher Ed
  • Other professional journal / website
  • NCWorks.gov
  • UNC school system job board
  • Personal Networking
  • Facebook
  • Twitter
  • LinkedIn