Business Services Coordinator

Socket.dev; Asbury Park (NJ); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Vacation time

Sick time

401(k) plan with company match

Job summary

Partner Engineering and Science, Inc. in Asbury Park, NJ is seeking a full-time Business Services Specialist to support our Environmental Solutions team. A minimum of 3 years in administrative/reception roles is expected, preferably with engineering exposure.

You will handle proposals, invoicing, expense reporting, and general admin tasks. The role offers competitive benefits and a collaborative, team-oriented environment within a growing firm.

Qualifications

• Minimum 3 years of administrative/recep­tion experience; experience in an engineering/construction/environmental field is a plus.
• Excellent verbal and written communication skills with strong analytical abilities.
• Self-directed, organized and able to work with minimal supervision; team oriented.

Responsibilities

• Track projects, proposals and related items.
• Assist in development of documents for proposals and reports.
• Draft correspondences and reports.
• Create, distribute and track client invoices.
• Process expense reports via ChromeRiver.
• Other duties as assigned.

Skills

MS Office Suite

Verbal & written comms

Self-directed

Teamwork

Deadline management

Education

Bachelor’s degree preferred

Tools

Adobe Acrobat

Job description

ABOUT US

PARTNER offers full-service engineering, environmental and energy consulting, and design services throughout the Americas, Europe, and around the globe. As a leading firm in the Commercial Real Estate (CRE) industry, we have 1600+ employees in more than 40+ offices. We want to be the best home for talented professionals in our field! We know that if we hire the best and the brightest, the clients will come, and we will continue to build our company. Our internally focused mission has led to Partner being recognized on ENR’s Top 500 Design Firms List, Inc. 5000’s Fastest-Growing Private Companies in America, and Zweig’s Best Firms to Work For. Our entrepreneurial environment is one where each person can have an impact. Check out this role and join our team of talented people!

Learn more about Partner at www.partneresi.com.

SUMMARY

Partner Engineering and Science, Inc. are looking to hire a full-time Business Services Specialist to support our Environmental Solutions team out of our Asbury Park, NJ office. The ideal candidate will have a minimum of 3 years of administrative/reception experience. A candidate who has experience working for engineering companies is a BIG PLUS!

ESSENTIAL DUTIES & TASKS

• Track projects, proposals and any other related items
• Assist in the development of documents for proposals and reports
• Compose and/or draft correspondences and reports
• Create, distribute and track client invoices
• Track, process and submit expense reports via ChromeRiver
• Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint and Adobe Acrobat & Reader
• Excellent verbal and written communication skills with strong analytical skills
• Self-directed, organized, and able to work with minimum supervision
• Ability to work within a team environment
• Ability to adjust work schedule to meet deadlines

QUALIFICATIONS

• Bachelor’s degree preferred, not required
• 3+ years of relevant office or administrative experience.
• Experience working in an engineering, construction, or environmental field is a plus
• Excellent verbal and written communication skills with strong analytical skills
• Self-directed, organized, and able to work with minimum supervision
• Ability to work within a team environment
• Ability to adjust work schedule to meet deadlines

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak & comprehend English
• Must be able to communicate clearly in person and over the telephone
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
• Requires frequent bending, reaching, standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.

COMPENSATION

Salary range is $21 to $26 per hour. This is what we reasonably expect to pay for the role.

The pay scale for this role considers a wide range of factors when making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, and other business and organizational needs. Please note, the disclosed pay scale estimate has not been adjusted for the applicable geographic location where the position may be filled.

You may also be eligible to participate in a discretionary incentive bonus program which is dependent on various factors, including, but not limited to individual and organizational performance.

Benefits

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

Equal Employment Opportunity

Partner Engineering & Science, Inc. is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual’s race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), reproductive health decision making, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

We will consider qualified applicants who have criminal histories in a manner consistent with the law.

California Consumer Privacy Act

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:

https://www.partneresi.com/about/careers/california-consumer-privacy-act