Business Services Associate II

Gwinnett County Government; Lawrenceville (GA); On-site; USD 36,000 - 56,000; Full time

Job summary

Gwinnett County Government is seeking a detail-oriented finance clerk to process purchasing and payment documents, reconcile reports, and maintain financial records. The role involves data entry from invoices, work orders, and journals, plus basic clerical tasks and responding to inquiries.

Ideal candidates have a high school diploma/GED and at least three years of bookkeeping or accounts payable/receivable experience, with strong accuracy and office procedures skills.

Qualifications

• High School Diploma or GED required.
• At least three years of bookkeeping, accounts payable, and/or accounts receivable experience preferred.
• Strong data entry, numerical accuracy, and office procedures skills.

Responsibilities

• Process purchasing, payment, and maintenance-related documents and reconcile reports.
• Maintain and file financial records, logs, and forms with accuracy.
• Enter data from purchase requests, invoices, and work orders into systems.

Skills

Data entry

Accounts payable

Accounts receivable

Filing

Communication

Education

High School Diploma or GED

Job description

Job Description

• Receives, codes, processes, and maintains a variety of purchasing requests, payment requests, maintenance agreements, invoices, accounts receivables, and/or other related documents. Reconciles financial reports against records.
• Files and maintains financial records, logs, and forms.
• Data enters information contained on purchase requests, journal vouchers, capital service requests, work orders, invoices, and/or other related financial documents.
• Performs a variety of clerical and/ or receptionist functions, which may include: typing, answering phones, filing, copying, faxing, opening and distributing mail, and/or performing other related activities.
• Responds to inquiries from employees, vendors, and/or other interested parties regarding payment, purchase status, and/or other related information.
• Prepares a variety of reports related to financial activities.
• Gathers data and information in support of budgetary preparation activities.
• Performs other duties of a similar nature or level.
• Maintaining a variety of contracts for goods and professional services;
• Monitoring contractual and licensing renewal timelines.

Job Description

• Receives, codes, processes, and maintains a variety of purchasing requests, payment requests, maintenance agreements, invoices, accounts receivables, and/or other related documents. Reconciles financial reports against records.
• Files and maintains financial records, logs, and forms.
• Data enters information contained on purchase requests, journal vouchers, capital service requests, work orders, invoices, and/or other related financial documents.
• Performs a variety of clerical and/ or receptionist functions, which may include: typing, answering phones, filing, copying, faxing, opening and distributing mail, and/or performing other related activities.
• Responds to inquiries from employees, vendors, and/or other interested parties regarding payment, purchase status, and/or other related information.
• Prepares a variety of reports related to financial activities.
• Gathers data and information in support of budgetary preparation activities.
• Performs other duties of a similar nature or level.
• Maintaining a variety of contracts for goods and professional services;
• Monitoring contractual and licensing renewal timelines.

Responsibilities

Training and Experience

High School Diploma, or G.E.D.; Three years bookkeeping, accounts payable and/or accounts receivable experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions In This Class Require)

None Required.

Knowledge (position Requirements At Entry)

• Basic accounting principles;
• Office procedures, methods, and equipment;
• Data entry techniques;
• Filing techniques;
• Applicable laws, rules, and regulations.

Skills (position Requirements At Entry)

• Operating computers and applicable software;
• Performing basic mathematical calculations;
• Filing and maintaining records;
• Performing data entry;
• Researching and resolving financial discrepancies;
• Balancing and reconciling financial information and data;
• Using standard office equipment;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Qualifications

Positions in this class require: fingering, grasping, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. This position may require: 24 hour on call assignment, overtime, or working weekends, holidays, 10-hour, 12-hour, and rotating shifts.

About Us

Welcome to Gwinnett County Government

Gwinnett County Government is an award-winning employer that believes in investing in its employees by providing corporate level benefits, a wellness program, professional development opportunities, career advancement, and more

Careers with impact

Gwinnett County sets the standard as a dynamic, vibrant community where all people can enjoy economic opportunities, safe neighborhoods, plentiful greenspace, and recreational facilities. We are committed to hiring those who share our dedication to making life better for our residents and business owners. The culture of superior service that our employees have created reflects that standard and helps staff, residents, and stakeholders remain vibrantly connected.

Exceptional benefits

Working for Gwinnett County comes with exceptional benefits, including health coverage, a robust wellness program (Spouses can participate, too!), onsite employee wellness center, longevity pay, tuition reimbursement, and more. The value of Gwinnett County benefits can be up to 49 percent of an individual’s total compensation.

World-class community

More than a million residents make up Gwinnett’s diverse community. The County is located just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.

Gwinnett County is an award-winning employer!

• Atlanta’s Healthiest Employer by Atlanta Business Chronicle
• Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
• Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!

Vision

Gwinnett is the preferred community where everyone thrives!

Mission

Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

• Integrity: We believe in being honest, building trust, and having strong moral principles.
• Accountability: We believe in stewardship, transparency, and sustainability.
• Equity: We believe in fairness and respect for all.
• Inclusivity: We believe in engaging, embracing, and unifying our communities.
• Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process
• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

Reasonable accommodations for qualified individuals with disabilities may be requested. If you need an accommodation during the application, interview, or testing process, contact Human Resources at 770.822.7915 or [e-mail]. This email is only for accommodation requests; for questions related to job postings, use [e-mail].