Business Services Administrator

Prince William County; Virginia; Hybrid; USD 100,000 - 117,000; Full time

Benefits offered by this job

Retirement from the Virginia Registry

401a and 457 retirement plans

Paid Leave & Holidays

Medical and dental plans

Employee Assistance Program

Job summary

Prince William County's Department of Parks & Recreation seeks a seasoned Business Services Administrator to lead budget, financial, and procurement services across the department. The role requires strategic thinking, cross-functional collaboration, and a commitment to exceptional public service.

You will supervise a team, optimize operations, and drive transparency in financial reporting while partnering with other county agencies. This is a full-time, hybrid position with competitive benefits.

Qualifications

• High school diploma or G.E.D. with 7 years of progressive finance, procurement and budget experience.
• Bachelor’s degree preferred with 5 years in financial management in large organizations.
• Strong knowledge of GAAP and internal controls; experience leading a cross-functional team.

Responsibilities

• Annual Budget Preparation and Process Management.
• Budget analysis, reporting on budget vs. actuals, revenue and expenditures across divisions.
• Lead year-end close and audit for DPR compliance.
• Financial transactions reviewed and approved; ensure procurement policy adherence.
• Asset reporting including dispositions and year-end inventory.
• Coordinate with other county departments and external partners.
• Oversee department revenue collection and cash handling.
• Direct supervision of 3 FTE, 3 indirect FTE and 1 indirect part-time staff.

Skills

Budget management

Finance

Procurement

Leadership

GAAP knowledge

Customer service

Operational improvement

Staff development

Communication

Education

Bachelor’s Degree in Finance, Business or Public Administration

Tools

Microsoft Office

Enterprise financial systems

Job description

Introduction

The Department of Parks & Recreation (DPR) is dedicated to creating exceptional recreational and cultural experiences that strengthen and enrich our community. With a service portfolio spanning 93 parks and facilities across 5,000+ acres—including two waterparks, four community pools, two indoor aquatic and fitness centers, three community centers, three golf courses, 50+ miles of trails, 15 historic sites, and more than 200 athletic fields—DPR manages a diverse and dynamic system supported by an annual operating budget of over $55 million.

We are seeking an experienced budget and finance professional to join our leadership team as the Business Services Administrator. This role requires a forward-thinking leader who values operational efficiency, outstanding customer service, and the transformative impact parks and recreation have on communities. We are seeking someone who inspires others, drives results, and is passionate about developing a high-performing team committed to exceptional service and continuous improvement.

Join us in strengthening our community through exceptional service and innovative leadership.

About This Role

The Business Services Administrator is the lead of DPR financial functions within the Administration Division. Through delegation and hands‑on leadership, the Business Services Administrator will oversee the timely delivery of comprehensive budget, financial and procurement services for all Divisions within the Department by harnessing technology and best practices. The Business Services Administrator will be entrusted to make critical recommendations to executive management as the designated subject matter expert. The Business Services Administrator will serve as a liaison between DPR and other County Departments to include Budget, Finance, Procurement as well as contractors and other outside entities. To ensure strong internal customer service, the Business Services Administrator will assess staff performance, support professional and team development, build team capacity to meet strategic goals, enhance financial acumen across the agency through training, and provide operational support as needed. We're seeking an excellent communicator with an ability to adapt tone and approach for a variety of individuals with varying personal and professional circumstances.

Functional areas that the Business Services Administrator will be responsible for include:

• Annual Budget Preparation and Process Management
• Budget analysis, creating departmental reporting on budget vs. actuals, revenue and expenditure projections for all divisions within the department, and leading regular review of budget status with departmental leadership
• Lead year-end close and audit for DPR to ensure compliance with policy and procedure
• Financial transaction reviewer and approver ensuring DPR compliance with procurement policy
• Capital and non-capital asset reporting (disposals and year-end inventory)
• Coordination and collaboration with interdepartmental services and other county agencies
• Department revenue collection and cash handling compliance and oversight
• Directly supervise performance of 3 full-time team members, 3 indirect full-time team members and 1 indirect part-time team member and associated areas of responsibility

Minimum Requirements

High school diploma or G.E.D. and 7 years of progressively responsible experience in finance, procurement, and budget management.

Preferences

The successful candidate will have a combination of education and experience equivalent to a Bachelor’s Degree in Finance, Business or Public Administration or a related field; 5 years of professional experience as a Financial Manager in a large organization; and 1-2 years of professional experience with a concentration in finance, procurement and budgeting.

The Preferred Candidate Will Also Demonstrate The Following Qualifications

• Extensive experience managing complex financial structures involving multiple funds.
• Proficiency with enterprise financial systems and Microsoft Office applications.
• Ability to create and implement effective financial training programs
• Experience with developing and interpreting financial and procurement policies and procedures
• Strong knowledge of Generally Accepted Accounting Principles (GAAP) and internal control comprehension.
• Demonstrated commitment to exceptional internal customer service, building responsive, collaborative relationships with stakeholders across departments.
• Experience managing a cross-functional team
• Experience preparing, tracking, and analyzing an annual operating budget and the supporting technical data
• Experience processing or overseeing the procurement of goods and services
• Experience implementing large-scale automated financial systems and processes

Work Schedule

The base schedule is 37.5 hours per week, Monday - Friday, between the hours of 8:00am - 5:00pm. This position may be eligible for a partial telework schedule that may revert to a fully in-office schedule if business needs change.

Hiring Salary Range

$99,500 - $117,057

We Also Offer Great Benefits Including

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Prince William County Benefit Programs